Logistics Meeting 2024-11-07

Date

07 Nov 2024 -

Called to order - 7:37pm

Meeting closed - 8:50pm

Attendees

• kia khadem
• Joshua Freedman

• Vincent Craddock
• Sarah Litzinger
• Ian Gonthier

• Jay Phelps
• Kevin Thompson
• Yieu Chyan
• Mark Reynolds

Planned Topics

1. Setting up schedule for future meetings (Does first Thursday of the month work?)\
2. Setting up formal workdays/work sessions for the future
3. Setup a South Workshop Cleanup day
4. Discuss the Reflections Room project
5. Go over needed supplies
6. Introduction to Jira
7. Backlog grooming/refinement (cleaning up/closing old JIRA issues, making subtasks, reassigning priorities, etc.)
8. Future Projects/Needs we need to tackle
9. How to attract new blood sacrifices volunteers (more snacks? swag? perks?)

Discussed Items

Item	Who	Notes	Vote For	Vote Against	Vote Abstain
Monthly Meeting Scheduling	Kia	1st Thursday of the month seems to work fine for all existing members
General Space Decluttering	All	We need to get rid of the clutter lying around as it is unsightly and is a safety hazard
Host Another Auction	Jay	We need to host another auction to sell off the pile of goods and earn some money for the space.
Reflections Room	Kia/Jay	We to coordinate with Jason to move financial documents to infra office to make space for workday. Going to be a relatively empty room with just a small table and chair.
Outside Picnic Bench?	Kia	Tim suggested that we setup a picnic bench outside to help promote community. Will need to follow up with landlord to see if it's okay.
Fix Broken Thermostat in Expansion Area	Jay	Our thermostat broke during construction/relocation, so Jay will order a replacement.
Supply Update	All	480 red solo cups and 816 paper plates have been stocked in supply closet. We need AAA batteries
Supplyworks Debt	Kia	We apparently owe money to supplyworks, will reach out to Jason about that.
Trash Vendor Update	Kia	We will be switching to a new trash vendor to save $$$. Approval received from finance but will give to board. New rate is 1345 w/ 5% capped interest versus 1564.
DJS Monitoring/Feedback	All	Keep an eye out on the general cleanliness of the space and give feedback to janitorial staff on areas of focus/improvement, if needed. Coincides with decluttering to make their jobs easier.
Fluorescent Light Replacement	All	Continue replacing old Fluorescent lights with LEDs, especially in rooms with burnt bulbs. Long term project.
North Lobby Bathroom Updates	All	Shims are coming in the mail and we need to install them and caulk the base to fix. Urinal has been installed, though it is crooked.
Towel Dispenser in Utility Closet Broken	All	Towel dispenser no longer dispenses towels.
Jira demo	All	Showed off Jira to manage issues internally. We need to better communicate job status so Jira is what we should all be using. Josh will teach a 101 class for it.
How do we get more volunteers?	All	What attracts people and helps with retention? Food? Swag? Policies? (Logistics 101). Josh has been told to be fucked.
Bulgogi	Limey	Limey walked into the last 5 minutes of the meeting and missed out on bulgogi

Action items

• Practice/Learn Jira
• Make sure everyone is in the discord channel kia khadem \
• Update the logistics AD group Jay Phelps
• Lock down the Logistics Board Jira to active logistics members Jay Phelps
• Create an internal source page to list active logistics members
• Fund a project in science to clone Tim Yieu Chyan
• Create a list of things that people want to learn. Maybe tie back into home improvement? (e.g. how to install a toilet).
• Clean out common room and get to auction