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Dallas Makerspace DMS Source

2023-03-29 Board Meeting

Date

Section titled “Date”

29 Mar 2023

Location

Section titled “Location”

1825 Monetary Lane #104, Carrollton, TX 75006

Google Meet

Attendees

Section titled “Attendees”

In Person: Julie Harris James Henningson Jack Smith

Online: John Fabrycki Justin Walker

Members: Tim, Josh, Alex, Art, John, JasonH, Jayson, Burt, Vincent, Kate, Anna, Max, Paul, plus a few stragglers

Call to Order

Section titled “Call to Order”

19:04

Prior Minutes

Section titled “Prior Minutes”

2023-03-07 Board Emergency Meeting

2023-03-01 Board Meeting

MOTION: Approve Prior Minutes

  • Proposed: Justin Walker
  • Seconded: James Henningson

Vote:

  • For: Unanimous
  • Opposed: None
  • Abstained: None

Financial Statement

Section titled “Financial Statement”
Income64k revenue (62k members, 2.4k other)
Expense82k expenses (includes 2 rent payments)
Net-17 net (overall positive if 2nd rent wasn’t included)

honorariums 1700 paid (34 classes), 550 donated (11 classes)
45 total classes

Any progress on the investment?
Yes, formal request put into vanguard, it will take 3-5 days

Committee Minutes

Section titled “Committee Minutes”

No Minutes Found:

  • 3D
  • Animatronics
  • Automotive
  • Ceramics (Meeting minutes existed w/ no content)
  • GlassWorks
  • Jewelry
  • Laser
  • Motorsports
  • Vector

Minutes reviewed:

  • Blacksmithing (3/21) wants 2 fire extinguishers and has ideas for purchases that may come to a committee vote soon.
  • Creative Arts (3/5)
  • Digital Media (2/16)
  • Electronics (3/15) voted to keep Art as chair
  • Machine Shop (3/25)
  • Metal Shop (3/4) Looks like a good agenda, didn’t see any votes
  • Printmaking (2/4) Steamroller event 4/29
  • Science (3/19)
  • Woodshop (3/27) Votes for Lathe tools

Member Recognition

Section titled “Member Recognition”

The BoD recognizes and thanks Britton Burt and his team of merry volunteers (TSky, Patrick, Dan, etc) for their excellent updates to Source and Woodshop!

The BoD recognizes Jack Smith , John Nguyen , and James Henningson for promoting DMS at the TCC Makercon last week. (good event and good cross-maker networking)

The BoD recognizes Vincent, Julie, Alan, and a couple others that were able to help Max and do cleanup.

The BoD recognizes Joshua Freedman and Justin Walker Adam Barrow for recent calendar updates, making it more deploy-able and getting pictures working

Section titled “Consent Agenda”
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New Business

Section titled “New Business”

Submitted By

Agenda Item Title

Problem

Solution

Relevance

Pulled from Consent

Moved By

Seconded By

For

Against

Abstain
Jay Phelps Approve quote from RDRC for quarterly HVAC maintenance Required by lease and to provide reliable facility HVAC As previously discussed with the board this is a lease obligation and generally needed to ensure we have reliable HVAC year round for our facility.
Jay with several of the DMS SME's on this matter and our current vendor and obtained a quote based on a final set of requirements as documented in the agreement. Total Deal Value (TDV) is over $2,000 and requires board approval.
Quote and document for a one year commitment, with no cancel penalties, was shared via email. If signed the final version will be stored on the appropriate G-Drive share.		 provide reliable facility HVAC and satisfy lease agreement no Justin Walker James Henningson Jack Smith, Julie Harris, John Fabrycki
Julie Harris Remove Online Meeting Requirement The pandemic is over, Google Meet won't record currently and the requirement is an unnecessary burden for volunteer chairs. At the 8/6/20 board meeting, the board voted to require committee chairs to post an online meeting link and record meetings due to the pandemic. The pandemic has ended and our version of Google Meet will not record meetings. Because the pandemic is over, while helpful, this requirement is an unnecessary burden for chairs. It is also a source of conflict when a chair experiences technical difficulties. Chairs are encouraged to continue to post an online meeting link to generate interest and participation in the committee but this will no longer be a requirement.
https://dallasmakerspace.org/wiki/Board_of_Directors_Meeting_20200806#Online_Meeting_Requirement		 Volunteers no James Henningson Justin Walker Jack Smith, Julie Harris, John Fabrycki
Julie Harris Jewelry Needs More Space The lapidary SIG has grown - Jewelry is adding a gem cutting software on the jump server and has purchased faceting machines. Give Jewelry the unused space on the western end of Jewelry to facilitate lapidary expansion. This area is approximately 10x15 feet with a corner clipped off to maintain easement for the walkway. Refer to the layout below. The committee meeting minutes have been posted here:
https://dallasmakerspace.org/wiki/Jewelry_Committee_Meeting_20230314

MOVE TO TABLE: Justin Aye: Unanimous		 Jewelry Committee no
Julie Harris Ceramics Needs More Space Ceramics has grown as a committee and provides a significant benefit to Dallas Makerspace. The current space is small and more space is needed to accomodate classes. Give ceramics more space with the understanding it may need to be taken away while expansion work is being done.
MOVE: to approve as written: James 2nd: Julie Aye: John, Justin Nay: Jack ('as written does not apply because it's not written... and needs a drawing')		 Ceramics Committee no James Henningson Julie Harris John Fabrycki, Justin Walker Jack Smith
Julie Harris Wood Shop Violation A member continued to use wood shop after being banned from wood shop for safety violations. MOTION: To Expel Donald Hanson for Woodshop Violations Moved: Julie 2nd: James Aye: Unanimous Nay: James Safety, Rules no Julie Harris James Henningson Justin Walker, Jack Smith, John Fabrycki
Julie Harris Approve D&O Insurance D&O insurance is needed to continue to run the organization Approve $7K for D&O insurance. The actual amount will be slightly lower + credit card fees. The organization won't continue to exist without D&O insurance no Justin Walker James Henningson Julie Harris, Jack Smith, John Nguyen
Art Givens Chair election for Electronics Art Givens was elected chair. Approve Art Givens as chair of Electronics.
 Committee chair elctions no Justin Walker James Henningson Julie Harris, Jack Smith, John Fabrycki
Julie Harris Clarify Retirement Discount The current wording for the retirement discount is vague The current wording can be found here:
https://source.dallasmakerspace.org/display/RULES#RulesandPolicies-CurrentRateSchedule

Clarify that the retirement rate is for people who are eligible to receive full social security retirement benefits. Currently the retirement age is 67. Members must show ID that shows their age in order to receive a discount.		 Reduce confusion. no Justin Walker James Henningson Jack Smith, John Fabrycki, Julie Harris
Julie Harris Lathe Equipment Tools are needed for lathe students Purchase a tool box with tools and supplies for each lathe for use during lathe classes. Each tool box will cost approximately $500 and there are 4 lathes for a total of $2,000. Tool boxes will be kept locked up so they will be ready for classes. This was approved by wood shop, minutes can be found here:
https://source.dallasmakerspace.org/display/WOOD/2023-03-27		 Education no Justin Walker James Henningson Jack Smith, Julie Harris, John Fabrycki
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lapidary_expansion

Emergency Business

Section titled “Emergency Business”

COMPRESSOR

Section titled “COMPRESSOR”

The compressor quotes have arrived from Tim. This would be a 20hp rotary screw compressor with variable freq drive, new tank, new dryer, fully supported out of the gate)

We would need to install it. Tim researched other companies as well (quincy, atlas copo, ingersol rand, kaiser, etc)

Service work will require oil change once per year and cleaning of pre-filters as needed.

Unit has several safety’s built in (high oil temp, low oil temp, etc)

Unit is quiet at 70dB

Delivery time expected to be 10-15 weeks.

MOTION: To Approve up to 15k for the purchase of a new compressor

  • Proposed: Justin Walker
  • Seconded: James Henningson

Vote:

  • For: Jack SmithJohn Fabrycki Julie Harris
  • Opposed: None
  • Abstained: None

Motion: PASSED

Automotive Rules

Section titled “Automotive Rules”

The new lease has explicit rules about what is allowed in automotive. The general space rules need to be upgraded to include these new automotive rules.

ACTION: Update the Rules

Pre-approved by the BoD

MOTION: To change the standard rules and policies to match the lease.

  • Proposed: Justin Walker
  • Seconded: James Henningson

Vote:

  • For: Jack SmithJohn Fabrycki Julie Harris
  • Opposed: None
  • Abstained: None

Motion: PASSED

<< BoD entered brief period of non-public session to review disciplinary action >>

Next Meeting - TBD from next BoD

Section titled “Next Meeting - TBD from next BoD”

Closing

Section titled “Closing”

MOTION: To Close

  • Proposed: Justin Walker
  • Seconded: James Henningson

Vote:

  • For: Jack SmithJohn Fabrycki Julie Harris
  • Opposed: None
  • Abstained: None

Motion: PASSED

Closed at 20:00

Section titled “Closed at 20:00”

Migrated from the DMS Confluence: original page