2022-08-31 Board Meeting

Date

31 Aug 2021

Location

1825 Monetary Lane #104, Carrollton, TX 75006

Google Meet

ID: https://meet.google.com/bdi-itpp-yxm
Phone Number: (US) +1 617-675-4444, PIN: 625 741 483 4617#

Call to Order

19:02

Prior Minutes

2022-08-03 Board Emergency meeting

2022-07-20 Board Meeting

MOTION: Approve Prior Minutes

Proposed: Justin
Seconded: Jack

Vote:

For: Unanimous
Opposed:
Abstained:

Financial Statement

Income	July 2022 Revenue $60,594
Expense	$59,041 total 2450 in Honorarium (66 classes) 17 classes ($800) donated
Net	$1,555

Income

July 2022 Revenue $60,594

Expense

$59,041 total

2450 in Honorarium (66 classes)

17 classes ($800) donated

Net

$1,555

Member Recognition

BoD recognizes James Henningson for organizing the TX Today Interview and followup.
BoD recognizes Tim Bene for the efforts above and beyond and contributions throughout the space.
BoD recognizes Jayson Woods for the McCliff vendor change.
BoD recognizes Joshua Freedman Jay Phelps for extensive help with Infrastructure updates.


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New Business

Submitted By	Agenda Item Title	Problem	Solution	Relevance	Pulled from Consent	Moved By	Seconded By	For	Abstain
Julie Harris	Digital Media PC	The digital media PCs are old and not suitable for video/CAD work.	Purchase a PC for digital media - specs below. If this is to be paid for with digital media funds then it should be tabled until after the next digital media meeting but since I received specs, I wanted to discuss. https://pcpartpicker.com/list/zR6Rnt Digital media PC Roughly $3750 for a system Discussion: 1 now or 2 now? * options one high and one low * Expand to cover all PC's? * workstation in Digital media makes sense * will we be teaching other systems? * should we standardize across the campus? Not particularly, DM is a different use case * are the systems in the space good enough? * current systems were refreshed right before the pandemic * We have a machine in the Closet, owned by machine shop, could be deployed to DM Move to Table the discussion no 2nd Move to approve $4k for the new DM System James 2nd julie abstain others approve	Education	no	Jack Smith	James Henningson	John Fabrycki, Justin Walker	Julie Harris
Julie Harris	PR Quote	We need PR content so more people can learn about DMS	We received a quote for PR work: 1 x 30 second spot and 2 x social media (image/short video) posts $2000 or 2 x 30 second spots and 5 social media post content $3000 Includes: Script, Videography, editing, voiceover and music, graphics, sound and visual library access. Examples of past work: https://youtu.be/J0a8Y1vYJ3Q https://youtu.be/O1fDQmeag4E https://youtu.be/GGw51UG4AdI https://youtu.be/Kx8TryyVjn4 https://youtu.be/bu2P4Q1Pu78 https://youtu.be/1lgvyDtQQEU https://youtu.be/O7xtojP6ydQ https://youtu.be/slkC4gRKgiU PR Quote for production work to make ads Purpose: drive new membership They would be pre-rolls on videos In the past we've run $50-$100 / shot for advertising Motion to table until we get clarity on the social media content moved: James second: justin unanimous	More members means more funding for education	no
Julie Harris	Animatronics	Animatronics SIG would like to become a committee	Rules for committees can be found here: https://dallasmakerspace.org/wiki/Rules_and_Policies#Committees Animatronics has been active and meets all of the requirements to become a committee. Animatronics has 8 members which is more than the 5 members required. Animatronics has been holding regular (monthly) meetings and had their first work day. Animatronics plans to have work days every 2 weeks. Animatronics has been working on projects that are beneficial to PR and DMS as a whole and has been actively meeting goals for those projects. Animatronics will post classes to the calendar (eye mechanisms, heart mechanism, skeleton). Solution: Change Animatronics from a SIG to a commitee and give Animatronics the Orange classroom. Charge anything required to revamp the Orange classroom to Logistics, subject to approval limits per the finance policy. Allocate funds and a monthly budget TBD at the board meeting to Animatronics. Approve $1,000 for Stan Winston online class license (1). Animitronics would like to be a committee Move to approve as written: Jack second by john all in favor - unanimous	Animatronics provides valuable opportunities for education/PR	no


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Computer parts list:

Computer Parts list.pdf

Emergency Business

MOTION:

Proposed:
Seconded:

Vote:

For:
Opposed:
Abstained:

Motion:

MOTION: To host a holiday party for all of DMS. Details to be determined by PR.

TBD for when? likely early December
Estimated $500 spend

VOTE: None, Put on record. No motion needed, spend is within limits for several non-BoD entities.

MOTION: To re-arrange the common room in a to be determined method

VOTE: None, Pushed to facilities / infrastructure after general agreement discussion.

MOTION: Re: Signage bid, Motion to table pending further investigation

moved - james
second - jack

VOTE:

For: unanimous

QUESTION: Art: All the pallet rack stuff in the back, can we give it to them? What process needs to be gone through via disposition of assets

Referred to Finance / Disposition of Assets policy is well defined.

Meeting Close\

MOTION: To Adjourn

moved - James
second - Jack