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Dallas Makerspace DMS Source

2023-11-15 Board Meeting

Date

Section titled “Date”

15 Nov 2023

19:00

Location

Section titled “Location”

1825 Monetary Lane #104, Carrollton, TX 75006

Google Meet

Call to Order

Section titled “Call to Order”

Meeting called to order at 19:09

Attendance

Section titled “Attendance”

Julie Harris (in person)

John Fabrycki (in person)

Thomas Fagan (in person)

Jayson Woods (in person)

Jack Smith (in person)

Prior Minutes

Section titled “Prior Minutes”

2023-10-11 Board Meeting

MOTION: Approve Prior Minutes

  • Proposed: Julie Harris
  • Seconded: Thomas Fagan

Vote:

  • For: Julie Harris Thomas Fagan Jayson Woods Jack Smith
  • Opposed: None
  • Abstained: John Fabrycki

Financial Statement

Section titled “Financial Statement”
Income70,775
Expense50,454
Net20,321

Member Recognition

Section titled “Member Recognition”

The board would like to recognize the following volunteers:

Amelia and Tim for their volunteer work.

Sam, Chuck and Doug for their help as regular tour guides.

Burt for his work as chair of wood shop and help with expansion.

Charlie for his help with expansion.

Erik for his help with another successful sword party - this was a lot of set up work and Erik allowed people to use his swords and then spent hours cleaning swords after which is much appreciated.

Sam for his work as chair of automotive.

Kobin for taking on purchasing while being Electronics chair.

The compressor installation team.

Jayson Woods - Break room and lobby

Jay Phelps would like to recognize Josh for helping with Confluence and other volunteer work with infra.

The board would like to recognize Kevin and Jay for helping with the Confluence breach.

Amelia Greisch would like to recognize James (3D Fab)

Section titled “Consent Agenda”
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New Business

Section titled “New Business”

Submitted By

Agenda Item Title

Problem

Solution

Relevance

Pulled from Consent

Moved By

Seconded By

For

Against

Abstain
Jay Phelps Authority to enter into a new agreement for electric service at DMS Electrical Contract expires Feb 2024 As current CTO I was approached about a new contract by our current electricity broker.
Update: The latest proposal covering the period around the BOD mtg is on the Logistics shared google drive named in the folder named '2023 Electric Renewal' which is also linked below in the 'attachments' section. Key points:
  • They are suggesting we contract early to lock in the best rates.
  • New agreement kicks in at the end of current one.
  • Rates have gone up significantly since our last contract; it looks like approximately a 60% cost increase which equates to roughly an extra $2000-$2500 per month during the highest usage month (Summer)
  • We can request a reduced rate in the future if rates decline
  • Leadership was made aware on Discord earlier this month and Julie (Sec) + Jason (Tres) opted to be involved and were looped in.
Request: Approval to enter into a new agreement for a term length specified by the board. 60 months?		 Electricity is needed to operate DMS no Jack Smith Thomas Fagan Jack Smith, Thomas Fagan, Julie Harris, Jayson Woods, John Fabrycki
Amelia Greisch New Member Class Honorarium New Member Class does not confirm to calendar honorarium model and needs a manual revision What is the new member class: The new member class is a 1 hr seminar taught once or twice during open house. It is an essential class for preservation of DMS assets, volunteer engagement, and for member retention.
Effectiveness of the class: In only two months, new member cass alumni have become 2 Vice-chairs, teachers, and active volunteers.

The problem: 1. It is difficult for members that have just signed up to register for the class within the region window. 2. Occasionally too few people attend to meet the 3 person minimum, and this dissuades teachers.
Proposed solution: Create a form- modeled off of the expense form- that the teacher for that week may submit to bill.com to receive honorarium for that class.
The form contents: Teacher name/userid Room Date and time Student sign in (Perhaps) tour guide sign off
Accountability: Security camera could be checked during the time frame listed on the form And/or a tour guide present at the time would need to sign off on the form.		 Tool Safety, member retention, volunteer engagement no John Fabrycki Julie Harris John Fabrycki, Julie Harris, Jayson Woods, Jack Smith, Thomas Fagan
Julie Harris Jewelry Purchase Jewelry needs equipment I am seeking approval to purchase parts to repair the laser welding machine and casting machine in jewelry. Attached are the quotes from the respected vendors and the link to the committee meeting minutes that the Jewelry Committee approved. Refer to email for PDFs. https://source.dallasmakerspace.org/x/L4AcB Jewelry no Julie Harris John Fabrycki Julie Harris, John Fabrycki, Jack Smith, Thomas Fagan, Jayson Woods
Julie Harris Julie Harris The ceiling in the new break room needs work Approve up to $5K for the ceiling quote for the new break room. Building maintenance no
Julie Harris Window Seals The windows need new seals The August board meeting included a quote for window seals. It was decided to table this until additional quotes were obtained but it has been 3 months. Approve up to $10,000 to redo the window seals. The quote can be found in the August minutes. Building maintenance no
Jayson Woods Approve New Parking lot layout The parking lot needs to be updated Here is the updated layout for the parking lot. It would add 6 parking spaces for our members, take up useable space, and keep both dock doors clear.

Give back more spaces for people to park since we are growing. no John Fabrycki Julie Harris John Fabrycki, Thomas Fagan, Julie Harris Jack Smith Jayson Woods
Paul Wilson PrintExpo Austin Planning The Printmaking Committee would like to have a booth at the 2024 PrintExpo in Austin, but needs permissions to negotiate with an outside organization. Allow Printmaking to negotiate with the organizers of PrintAustin to have a booth/exhibition space at the 2024 PrintExpo.
https://www.printexpo.org/ We hope to be able to come back to the Board with details and a budget at the December meeting, and specifics of any tentative arrangements or agreements before anything is finalized. We would need help from PR and/or Digital Media to create a video for display in the booth during the Expo to promote both the Printmaking Committee and DMS as a whole.
Preliminary estimates of $750 for 2 hotel rooms (assuming 8 people, 4 per room over two nights), $250-$500 for transportation (highly variable depending upon type of rental, if any, involved), and up to $500 for promotional materials and/or printing supplies.
 The promotion of DMS to a local, national, and international maker audience via participation in a well known artistic event. no Jayson Woods Julie Harris Jayson Woods, Thomas Fagan, Julie Harris, John Fabrycki, Jack Smith
Jason Harner Confirm New Chairs Committees need leadership Confirm as Chairs:
Max Holthaus for Metal Shop Scott Perry for Ceramics Sam Mitchell for Automotive Joseph LaHoud for Jewelry/Small Metals Tim Bene for Machine Shop Mikael Kusturial - Printmaking Mark Reynolds - Creative Arts		 Gotta have chairs no Julie Harris Thomas Fagan Julie Harris, Thomas Fagan, John Fabrycki, Jayson Woods, Jack Smith
John Fabrycki Required classes honorarium No shows Remove the minimum requirement for attendance to receive the honorarium for required classes. (For tool use) Ed. no
Agenda Item Title *Descriptive title of your item
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Solution *
Relevance *Enter the relevance to our mission or tax exempt status

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Attachments

Section titled “Attachments”

Tabled:

Section titled “Tabled:”

Window seal quote from landlord

Thomas motion to table, Julie second. Unanimous

Required class honorarium

John F would like to table.

Emergency Business

Section titled “Emergency Business”

MOTION: Approve insurance renewal for up to $27,000

  • Proposed: Thomas Fagan
  • Seconded: John Fabrycki

Vote:

  • For: Jayson Woods Julie Harris John Fabrycki Jack Smith Thomas Fagan
  • Opposed:
  • Abstained:

Motion: PASSED

MOTION: Motion to approve expansion group to spend up to $19,600 for the galley move

  • Proposed: John Fabrycki
  • Seconded: Jack Smith

Vote:

  • For: John Fabrycki Jack Smith Julie Harris
  • Opposed:
  • Abstained: Jayson Woods Thomas Fagan

Motion: PASSED

MOTION: 60 day expulsion, 3 month probation

  • Proposed: Julie Harris
  • Seconded: Thomas Fagan

Vote:

  • For: Jayson Woods Julie Harris John Fabrycki Thomas Fagan
  • Opposed: Jack Smith
  • Abstained:

Motion: PASSED

Jack Smith motion to adjourn, Thomas Fagan second. Unanimous

Next Meeting

Section titled “Next Meeting”

13 Dec 2023

19:00

Migrated from the DMS Confluence: original page