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Dallas Makerspace DMS Source

2024-07-10 Board Meeting Minutes [Approved]

Date

Section titled “Date”

10 Jul 2024

Location

Section titled “Location”

1825 Monetary Lane #104, Carrollton, TX 75006

Google Meet

Attendance

Section titled “Attendance”

Board:

Present:

  • Thomas Fagan
  • kia khadem
  • James Henningson
  • Jack Smith
  • Julie Harris

Absent:

  • NONE

Other:

  • Kevin Oliver
  • Jason Harner
  • Jay Phelps
  • Max Locke
  • others

Called to order by James Henningson at 19:04 CDT

Call to Order

Section titled “Call to Order”

Prior Minutes

Section titled “Prior Minutes”

2024-06-12 Board Meeting Minutes [Approved]

MOTION: Approve Prior Minutes

  • Proposed: James Henningson
  • Seconded: Jack Smith

Vote:

  • For:
    • Thomas Fagan
    • kia khadem
    • James Henningson
    • Jack Smith
    • Julie Harris
  • Opposed: none
  • Abstained: none

Member Recognition

Section titled “Member Recognition”
  • Randy Lisbona Randy Lisbona and Jason Harner Jason Harner and other members of the Metal Shop, Automotive, and Motorsports teams for their work to date on the Denton Coffin Race
  • Mandar Limaye for his extensive work on a DMS profile system that allows us to automate Talk Green Dot functionality and Discord member automation.
  • Jamie Rasmus for creating the YouTube member highlight video. Its fantastic and great for recognizing members and promoting the space.
  • Sam in automotive
  • Tim in Metal shop
  • Max H in Metal shop
  • Kia for operations support
  • Jay and Freddie for electrical work
  • Doug in woodshop
  • Kobin for helping fix things around DMS
  • Gena Terranova for PR work
  • Captian and Astrud for pot luck help

Recurring Items

Section titled “Recurring Items”

Financial Statement

Section titled “Financial Statement”
Income
Expense
Net

Jason Harner

~71K in revenue

50K in exp

of 50K, approx 10K was a timing increase for electrical

Member Add/Drop

Section titled “Member Add/Drop”

~1915 members

retention period is still estimated at 7 months

Buildout Status

Section titled “Buildout Status”

James Henningson - Buildout - Phase I Status

project a late October start

walk through needs to be completed with contractors

James to provide an update to membership after the walkthrough

Committee Review

Section titled “Committee Review”
Committee Meeting Date Election Date D&O Assigned Last D&O Comments
3D Fab 7/7/24 6/2/24

Mtg notes not posted as of 7/10
Animatronics 7/7/24 3/21/24


Automotive 4/14/24 4/14/24


Blacksmithing 6/26/24


need to better understand last election date and associated notes
Ceramics 7/9/24 6/8/24


Creative Arts 7/7/24 6/2/24


Digital Media 7/7/24 1/28/24


Electronics 5/9/24 5/9/24


Glassworks 5/1/24 5/1/24

understand there was a mtg in June but notes not posted
Jewelry 7/9/24 5/14/24


Laser 6/22/24 4/1/24


Machine Shop 6/22/24 4/27/24


Metal Shop 7/6/24 4/6/24


Motorsports 5/9/24 5/9/24


Printmaking 6/11/24 6/11/24


Science 6/30/24 6/30/24


Vector 6/21/24 6/21/24

Mtg notes not posted as of 7/10
Woodshop 5/30/24 12/14/23

believe there was a mtg and election, but notes not posted

Any Committee actions required?

No action needed at this time

***

D&O Committee Assignments

CommitteeD&O Assigned (previous)D&O Assigned (proposed)
3D FabMaxJames
AnimatronicsMaxMax
AutomotiveJayJay
BlacksmithingJulieKia
CeramicsJayJay
Creative ArtsMaxJason
Digital MediaMaxThomas
ElectronicsJayJay
GlassworksJulieJulie
Jewelry?Jason
LaserJulieJack
Machine ShopJayKia
Metal Shop?Thomas
MotorsportsJulieJames
PrintmakingMaxMax
ScienceMaxMax
VectorJackJack
Woodshop?Julie

D&O Assignments confirmed?

Assignments approved with a few changes. See August mtg notes for final list

***

MOTION: Motion to confirm the following Committee Chairs:

Science - Kobin Caddick

  • Proposed: Jack Smith
  • Seconded: James Henningson

Vote:

  • For:
    • Thomas Fagan Thomas Fagan
    • kia khadem kia khadem
    • James Henningson James Henningson
    • Jack Smith Jack Smith
    • Julie Harris Julie Harris
  • Opposed: none
  • Abstained: none

Board directs the CTO to execute the Chair Transition Checklist for these Chairs, as needed

***

MOTION: Motion for the following Committee business

3D Fab - Polyprinter Service Contract

Automotive - Motorcycle SIG funding

Digital Media - Photo Darkroom

Jewerly - Studio Chairs

<see below>

Old Business

Section titled “Old Business”

Denton Coffin Race Status

Update

Randy Lisbonais Team Leader

MOTION: Motion for the following old business

“Denton Coffin Race - budget

<see below>

Other Items?

New Business

Section titled “New Business”

Submitted By

Agenda Item Title

Problem

Solution

Relevance

Pulled from Consent

Moved By

Seconded By

For

Against

Abstain
Max Locke Motion to amend the rules - honorarium and cost reimbursement DMS rules need adjusting Change the rules to clarify language around honorarium and class fees
Motion to amend the DMS Rules
Honorarium Rules: Requirements: Add: When a honorarium is requested by a teacher, any class fees requested by the teacher can not exceed the cost of materials and supplies.
*** Board directs the Secretary to amend the DMS rules in Source		 As best as it can, DMS needs clear rules in order to properly run no Julie Harris kia khadem Thomas Fagan, kia khadem, James Henningson, Jack Smith, Julie Harris
Max Locke Denton Coffin Race Budget Discussion Want to make sure the effort is properly funded and Board is aware Background: DMS to enter Denton Coffin Race Desire to include a broad range of committees
Motion: In preparation for the Denton Coffin Race:
Set a budget at $2,220 (includes initial entry fee) - entry fee, coffin racer, driver costume, pit crew costume, awards, pit box decor, laser cut racers to hand out to kids Approve the use of promotional codes (2 months for 1/2 off) to entice membership and track member acquisition
Benefits: Breakeven membership acquisition would be 5 or less net new members Members satisfaction and enjoyment General DMS PR/exposure Risks: weather ****		 Ensure proper funding no James Henningson kia khadem Thomas Fagan, kia khadem, James Henningson, Jack Smith, Julie Harris
Max Locke Towing Contractual Agreement DMS previous agreement has expired and we have no agreement Discussion on:
History Need Next Steps
Board asked @kia kahdam to pursue		 Agreement, if required to support DMS operations no
Jolene Castanon Chairs for Jewelry Studio Purchase of chairs in jewelry to allow makers to use tools properly Purchase of six chairs for the jewelry studio that will allow the makers to adjust the chairs to adequate levels of viewing.
Motion to purchase six chairs for jewelry
Cost: $1000 BenchPro Deluxe Polyurethane Chair With 18” Adjustable Footring and Heavy Nylon Base , 21"-31" Height Adjustment, 450 lbs Capacity: Desk Chairs: Amazon.com: Industrial & Scientific

Benefits:
Students in the jewelry studio will be able to use the equipment properly by sitting in the proper position maintaining posture and best practices.		 Ensure proper funding no Jack Smith Julie Harris Thomas Fagan, kia khadem, James Henningson, Jack Smith, Julie Harris
Jason Harner Budget for Developing Motorcycle SIG Looking for funding to kickstart the new Motorcycle Workshop Looking for guidance/approval on a budget to get the sig established. We could spend ~$1k to get the accessories necessary to make the lifts fully functional and otherwise use existing tooling, or ~$3k to significantly expand functionality.
Motion to table discussion until the Motorcycle Sig had been formed. Was told to spend <1K to acquire safety gear needed to safely operate the lifts

 Bringing in the bikers. no Jack Smith kia khadem Thomas Fagan, kia khadem, James Henningson, Jack Smith, Julie Harris
Max Locke Bathroom Status Changes Are bathroom designations and signage consistent with DMS objectives Discussion on:
History Need Next Steps
Board asked @kia kahdam to pursue
 Agreement on a path forward to better support DMS operations no
Max Locke Meeting Room Reservation Policies Room reservations being made too far in the future Discussion on:
History Need Next Steps
Motion to table. Eduication to watch for bookings in North Lobby and move as needed		 Make sure meetings get access to needed rooms no Jack Smith James Henningson Thomas Fagan, kia khadem, James Henningson, Jack Smith, Julie Harris
Max Locke Darkroom Buildout Request No viable space to grow a darkroom offering at DMS Background: 2 to 3 min on the history of the project

Motion: Motion to:
  • Spend up to $3,000 to convert the men's bathroom close to purple (interim space) to a darkroom
  • Limit the use to black and white photography, screen printing and glass etching. This limits the need for outside ventilation in the short-term.
  • Believe this will attract a minimum of 10 net new members
  • Acquire a DMS promotional code (2 months at half off) to use in recruitment and tracking new membership brought in for the darkroom

 Unmet demand for darkroom functionality no Jack Smith James Henningson Thomas Fagan, kia khadem, James Henningson, Jack Smith, Julie Harris
Max Locke Clarify re: 16 and 17 Year Olds at DMS Lack of clarity re: 16 and 17 year olds at DMS Modify the rules to reconfirm eligibility for 16 and 17 year olds
Motion to amend the rules as follows:
Title: Minors
Add: Persons 16 and 17 years old may be included in a family membership Persons 16 and 17 years old may be assigned an access card/fob

*** Board directs the Secretary to amend the DMS rules in Source		 Clarity of the rules no Jack Smith James Henningson Thomas Fagan, kia khadem, James Henningson, Jack Smith, Julie Harris
Max Locke PolyPrinter Service Contract PolyPrinter service contract expires on 8/23/2024 Motion to approve PolyPrinter service contract extension for $2,220. This will cover all PolyPrinters through 8/2025 Need support for PolyPrinter no James Henningson Julie Harris Thomas Fagan, kia khadem, James Henningson, Julie Harris @, Jack Smith
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Emergency Business

Section titled “Emergency Business”

MOTION: To allow a yearly discount to be applied to a senior discount

  • Proposed: James Henningson
  • Seconded: Jack Smith

Vote:

  • For:
    • Thomas Fagan
    • kia khadem
    • James Henningson
    • Jack Smith
    • Julie Harris
  • Opposed: none
  • Abstained: none

Finance to investigate implementation and communicate membership Jason Harner

Closed Session

Section titled “Closed Session”

MOTION: To move to closed session to discuss legal and disciplinary items

VOTE:

  • Proposed: James Henningson
  • Seconded: kia khadem

Vote:

  • For:
    • Thomas Fagan
    • kia khadem
    • James Henningson
    • Jack Smith
    • Julie Harris
  • Opposed: none
  • Abstained: none

Next Meeting

Section titled “Next Meeting”

21 Aug 2024

Migrated from the DMS Confluence: original page