2025-01-22 Board Meeting Minutes [Approved]
22 Jan 2025 19:00
Location
Section titled “Location”1825 Monetary Lane #104, Carrollton, TX 75006
North Lobby
Google Meet
- ID: https://meet.google.com/bdi-itpp-yxm
- Phone Number: (US) +1 617-675-4444, PIN: 625 741 483 4617#
Attendance
Section titled “Attendance”Board:
Present:
-
- Thomas Fagan
- kia khadem
- James Henningson
- Jack Smith
- Julie Harris
Absent:
-
- NONE
Other: Jay Phelps Kevin Oliver Max Locke Jason Harner
-
- others
Call to Order
Section titled “Call to Order”7:03 James Henningson
Prior Minutes
Section titled “Prior Minutes”2024-12-11 Board Meeting Minutes [Approved]
MOTION: Approve Prior Minutes
- Proposed: James Henningson
- Seconded: Jack Smith
Vote:
- For: James Henningson Jack Smith kia khadem Thomas Fagan Julie Harris
- Opposed: none
- Abstained: none
Member Recognition
Section titled “Member Recognition”Logistics Team
New IT volunteers
Project Storage Team
Christmas Party Team
Recurring Items
Section titled “Recurring Items”Financial Statement
Section titled “Financial Statement”Income
Expense
Net
Discuss Finance related items. See below
Month: December
Revenue: 80K
Expenses: (77K)
Net Income: (3K)
Reconciling items/Timing Related Items/Unusual Items:
Major Items: Several Repairs
New Membership - Add/Drop, Tours, New Membership Class
Section titled “New Membership - Add/Drop, Tours, New Membership Class”Targets are WHMCS-based
Target WHMCS count is ____________
As of 1/22/25 @ 5:00 PM, membership count is at 2,044
As of 12/11/24 @ 5:00 PM, membership count is at 2,000
As of 11/13/24 @ 5:00 PM, membership count is at 1991
As of 10/16/24 @ 5:00 PM, membership count is at 1971
As of 9/18/24 @ 5:00 PM, membership count is at 1957
As of 8/21/24 @ 5:00 PM, membership count is at 1942
Tours:
Turnout
Tour Guides
James Henningson
New Member Class:
Buildout Status
Section titled “Buildout Status”James Henningson - Buildout - Phase I Status
UPDATE:
General Phase I
Automotive
Digital Media
Woodshop - Lathe Room
General Phase II
MOTION: <required motions, if any>
<insert reference to motions, if required>
VOTE:
Committee Review/Business
Section titled “Committee Review/Business”| Committee | Meeting Date | Election Date | D&O Assigned | Last D&O | Comments |
| 3D Fab | 1/5/24 | 12/1/24 | James | ||
| Animatronics | 1/5/25 | 8/4/24 | Max | ||
| Automotive | 12/15/24 | 4/14/24 | Kia | Kia to follow up on getting meeting notes updated | |
| Blacksmithing | 1/15/24 | Kia | Kia to follow up on getting meeting notes updated | ||
| Ceramics | 1/7/25 | 10/2/24 | Jay | ||
| Creative Arts | 1/5/24 | 11/3/24 | Jason | had meeting 1/5/25 - no notes | |
| Digital Media | 1/5/25 | 8/4/24 | Thomas | ||
| Electronics | 11/20/24 | 11/20/24 | Kevin | attendance levels? | |
| Glassworks | 12/4/24 | 5/1/24 | Julie | when was last election | |
| Jewelry | 1/14/25 | 10/8/24 | Jason | ||
| Laser | 1/13/25 | 11/18/24 | Jack | ||
| Machine Shop | 12/28/24 | 10/26/24 | Jay | ||
| Metal Shop | 12/7/24 | 11/2/24 | Thomas | ||
| Motorsports | 9/12/24 | 5/9/24 | James | ??? | |
| Printmaking | 12/7/24 | 6/11/24 | Max | had mtg in January, but notes not uploaded. recently had election but notes not posted | |
| Science | 1/9/25 | 12/29/24 | Max | ||
| Vector | 12/15/24 | 11/21/24 | Jack | ||
| Woodshop | 1/21/25 | 7/22/24 | Julie |
Any Committee actions required?
automotive, blacksmithing - Kia
***
MOTION: Motion to confirm the following Committee Chairs:
Britton Burt - Laser
Yieu Chyan - Science
Art Givens - Electronics
- Proposed: Jack Smith
- Seconded: James Henningson
Vote:
- For: Jack Smith James Henningson Julie Harris kia khadem Thomas Fagan a
- Opposed: none
- Abstained: none
Board directs the CTO to execute the Chair Transition Checklist for these Chairs, as needed
***
MOTION: Motion for the following Committee business or any committee updates
Automotive Funding Request - Lift Move <see item below>
Automotive Funding Request - 2nd Lift <see item below>
Jewelry Welder repair and Upgrade <see item below>
New Business
Section titled “New Business”Submitted By |
Agenda Item Title |
Problem |
Solution |
Relevance |
Pulled from Consent |
Moved By |
Seconded By |
For |
Against |
Abstain |
|---|---|---|---|---|---|---|---|---|---|---|
| Max Locke | Phase I Auto Lift Move | Old lift needs to be moved to the new automotive area | Motion to approve a maximum of $1,750 to support the move of the old automotive lift to the new automotive area Open questions: 1) Foundation/ lift guarantee with potential slab support issues. Required approval by landlord? 2) Space allocation in new automotive v blacksmith allocated space 3) other costs? Is this the complete cost? |
Required to complete automotive move | no | kia khadem | James Henningson | kia khadem, James Henningson, Julie Harris, Jack Smith, Thomas Fagan | ||
| Max Locke | Feedback Regarding Proposed Rate Increase | Based on increased in rent, electricity, and insurance, a rate is needed to align DMS expenses with revenue | 15 MINUTE COMMENTS FROM FLOOR Seek feedback from Members on the proposed rate increase. Overall feedback section will be limited to 30 minutes Each person wishing to speak will be limited to 3 minutes Feedback will alternate between people speaking in favor and those opposed. | Important the Board obtain Member feedback | no | |||||
| Max Locke | New Auto Lift (2nd Lift) | Plans call for a second lift in new automotive | ITEM DISCUSSED: Discuss proposal submitted by Automotive. No vote for second lift will be taken, but this will help ensure all remaining questions are asked and answered. Open questions: 1) Foundation/ lift guarantee with potential slab support issues. Required approval by landlord? 2) Space allocation in new automotive v blacksmith allocated space 3) other costs? Is this the complete cost? | Need to put a second lift to a vote | no | |||||
| Max Locke | Project Storage Authorization Extension | The Board's original approval to re-open project storage expired 1/15/25 | Motion to extend project storage authorization until 3/15/2025 under the same guidelines as the orginal approval | DMS needs project storage | no | kia khadem | James Henningson | kia khadem, James Henningson, Julie Harris | Jack Smith, Thomas Fagan | |
| Joseph Lahoud | Jewelry Laser Welder Repair/Upgrade | Poor optics on laser welder and no video output making it challenging to teach | TABELED PENDING ADDITIONAL INFORMATION REQUEST - Replace the current binocular optics on the laser welder with a new trinocular type that includes a video display. The Jewelry Committee would be willing to split the $3700 cost through department donations and or fundraising if necessary. https://laserstar.net/product/microscope-evs5-leica-clearview-system-15x-scope-camera-monitor-kit/ | Replacement of these optics will make operating the machine safer, more accessible to people with vision issues and enable visual teaching on the machine with the use of a video display. | no |
| Agenda Item Title * | Descriptive title of your item |
| Problem * | Enter the description of your item |
| Solution * | |
| Relevance * | Enter the relevance to our mission or tax exempt status |
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Emergency Business
Section titled “Emergency Business”MOTION: NONE
Vote:
Motion:
Closed Session or Meeting Close
Section titled “Closed Session or Meeting Close”MOTION: To move to closed session to discuss legal and disciplinary items, if required
- Proposed: James Henningson
- Seconded: Jack Smith
Vote:
- For: James Henningson Jack Smith kia khadem Julie Harris Thomas Fagan
- Opposed: none
- Abstained: none
Next Meeting
Section titled “Next Meeting”19 Feb 2024
Migrated from the DMS Confluence: original page