2023-03-01 Board Meeting

Date

01 Mar 2023

Location

1825 Monetary Lane #104, Carrollton, TX 75006

Google Meet

ID: https://meet.google.com/bdi-itpp-yxm
Phone Number: (US) +1 617-675-4444, PIN: 625 741 483 4617#

Call to Order

19:04

Attendees

Julie, James, Justin, Jack, John
John Arispe
Kobin
Max
Jay
Joshua
Doug
Jason
Vincent
Burt
Anna
Captain
+1

Prior Minutes

2023-01-25 Board Meeting

2023-02-01 Board Emergency Meeting

2023-02-16 Board Emergency Meeting

MOTION: Approve Prior Minutes

Proposed: Justin Walker
Seconded: Jack Smith

Vote:

For: Unanimous
Opposed: None
Abstained: None

Financial Statement

Full Annual report was provided by Jason Harner

Excellent discussion and presentation. Great job!

Member Recognition

The BoD recognizes and thanks James Beebe for teaching and helping out in the area.

The BoD recognizes and thanks Liam, a ceramics teacher, who has been doing a great job getting the word out about DMS.

The BoD recognizes and thanks Kevin Thomson, who has been noticed regularly giving tours ad hoc and promoting DMS.

The BoD recognizes and thanks John Arispe for being awesome at DMS.

Old Business\

Age Policy

No Motion was made, this remains tabled.


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New Business

Submitted By	Agenda Item Title	Problem	Solution	Relevance	Pulled from Consent	Moved By	Seconded By	For
Jack Smith	Pre-Approve $4K Used Sheet Metal Brake for Metal Shop	Pre-Approve $4K Used Sheet Metal Brake for Metal Shop	Sheet Metal Brakes are useful and the current Brake is not great. A New Brake is costly, but they can be obtained much cheaper used. The issue is that used items often move faster than the DMS financial approvals. Metal shop would like to get Pre-Approved to purchase up to $4k of a used Brake. They will then monitor the used market to find and quickly purchase one when found. Per Metal Shop Meetings: https://source.dallasmakerspace.org/display/METAL/Metal+Shop+Meeting-2022-11-05 Clarifications: > Purchase might not be quickly, it will be based on the type of brake, cost, and distance. > Good point, I'll clarify it's to enable quick DMS financial approval purchase after possibly long/unknown time to find a used machine	Better Tools	no	Justin Walker	James Henningson	Julie Harris, John Fabrycki, Jack Smith, James Henningson, Justin Walker
Jay Phelps	INFRA Purchase of 3 refurb dell servers for VMWare nodes $5500 +/- 10%	Onsite compute optimization and cleanup is a priority of ourse	The current onsite systems environment has evolved over many years and is fragmented and badly out of date. To address this we've obtained a 3 node VMWare Essentials license package and now need to obtain 3 servers to apply this to and create a local VSphere environment to consolidate our existing workloads and support new workloads for both internal and class room use cases. We're targeting 3 used + refurbished Dell R730's with storage and 384GB of ram each. We'll also be purchasing rails and cable management appropriate for these systems. The servers are approximately $1600 each + the accessories and shipping. We'll purchase and expense these via eBay marketplace. MOTION: To Approve the purchase of 3 servers as written.	Ensure continued DMS infrastructure operations for years to come	no	Justin Walker	James Henningson	Julie Harris, James Henningson, Justin Walker, Jack Smith, John Fabrycki
Julie Harris	Purchase tools for wood shop	Wood shop needs to replace equipment	Approve up to $8K to replace saw stop (quote is $7,282) - https://www.sawstop.com/build/industrial-cabinet-saw/?build-skus=industrial-cabinet-saw,ICS73230,52,MB-IND-000,FDC,FOT Approve up to $5K to replace band saws and purchase 2 Laguna 14 BX band saws (quote is $4,400) - https://lagunatools.com/classic/bandsaws/14bx-bandsaw Approve the sale of the Powermatic and two band saws to recoup a portion of the money spent. Meeting notes are here - https://source.dallasmakerspace.org/display/WOOD/2023-01-23 MOTION: To approve the $5k to replace powermatic in order to benefit woodshop safety.	Wood shop	no	Justin Walker	John Fabrycki	James Henningson, Jack Smith, Julie Harris, John Fabrycki, Justin Walker
Jay Phelps	Completing HVAC work and obtaining ongoing maintenance	We have 3 INOP units and a need for more aggressive ongoing maintenance beyond filter replacement	I'm obtaining updated quotes from RDRC on the pending work and some options on maintenance. I envision retaining the current agreement on filter changes though I'd like to obtain more details on that arrangement. No Motion - nothing to approve on the topic at this time.	Providing safe and usable work areas	no


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Emergency Business: None

Close:

MOTION: to Close

- Proposed: Justin Walker
- Seconded: Jack Smith