2025-03-19 Board Meeting Minutes [Approved]

Date

19 Mar 2025

Location

1825 Monetary Lane #104, Carrollton, TX 75006

Google Meet

• ID: https://meet.google.com/bdi-itpp-yxm
• Phone Number: (US) +1 617-675-4444, PIN: 625 741 483 4617#

Attendance

Board:

Present:

• • Thomas Fagan
  • James Henningson
  • Julie Harris

Absent:

• • Jack Smith

Other:

• • others

Call to Order

7:02 James Henningson

Prior Minutes

2025-02-19 Board Meeting Minutes [Approved]

2025-03-05 Board Meeting (Special) Minutes [Approved]

2025-03-13 Board Meeting (Special) Minutes [Approved]

MOTION: Approve Prior Minutes

• Proposed: James Henningson
• Seconded: Thomas Fagan

Vote:

• For:
  • Thomas Fagan
  • James Henningson
  • Julie Harris
• Opposed: none
• Abstained: none

Member Recognition

IT

• Johanna Posey for her work with NinjaOne
• Bruce for his work with Elastic Search
• Brian for his work on WHMCS test and upgrade
• Austin for his work on networking and VMWare
• Brenon for his work on networking items
• Thomas for his work on workstations
• Constance Burns for her work upgrading Moodle
• Mandar Limaye for his development work and ongoing support efforts
• Mandar for his efforts on voting
• Jay Phelps

Recurring Items

Financial Statement

Income

Expense

Net

Discuss Finance related items. See below

Month: February

Revenue: 88K

Expenses: (113K)

Net Income: (25K)

Reconciling items/Timing Related Items/Unusual Items:

Major Items:

Double paid rent this month

New Membership - Add/Drop, Tours, New Membership Class, Other

Targets are WHMCS-based

Target WHMCS count is ____________

As of 3/19/25 @ 5:00 PM, membership count is at 2095

As of 2/19/25 @ 5:00 PM, membership count is at 2091

As of 1/22/25 @ 5:00 PM, membership count is at 2,044

As of 12/11/24 @ 5:00 PM, membership count is at 2,000

As of 11/13/24 @ 5:00 PM, membership count is at 1991

As of 10/16/24 @ 5:00 PM, membership count is at 1971

As of 9/18/24 @ 5:00 PM, membership count is at 1957

As of 8/21/24 @ 5:00 PM, membership count is at 1942

Tours:

Turnout

Tour Guides

James Henningson

Still having good turnout

Always looking for more tour guides

New Member Class:

Max Locke

Still looking to identify additional hosts

Rate Increase Update:

Jason Harner

Have some just a few cancelations mentioning rates. Test will be when increase starts hitting the credit cards

Elections Update

Max Locke

Buildout Status

James Henningson - Buildout - Phase I Status

UPDATE:

General Phase I

Automotive

Digital Media

Woodshop - Lathe Room

General Phase II

~~MOTION: <required motions, if any> ~~

<insert reference to motions, if required>

VOTE:

Committee Review/Business

<insert committee table here>

Table not completed this month - Max Locke

Any Committee actions required?

***

MOTION: Motion to confirm the following Committee Chairs:

Joel Loukus - Digital Media

<insert other>

• ~~Proposed: ~~
• ~~Seconded: ~~

Vote:

• ~~For: ~~
• Opposed: none
• Abstained: none

Board directs the CTO to execute the Chair Transition Checklist for these Chairs, as needed

***

MOTION: Motion for the following Committee business or any committee updates

• None

New Business

Submitted By	Agenda Item Title	Problem	Solution	Relevance	Pulled from Consent	Moved By	Seconded By	For	Against	Abstain
Max Locke	Marketing Technology	DMS need a marketing technology to better communicate with its current and past members	Motion to approve the selection, by Marketing, PR, and Social Media, of a marketing technology for use at DMS that would result in yearly fees not to exceed $1,000 - ensuring the technology vendor can not sell or otherwise use DMS email address and has an opt-out process.	Member communication and satisfaction	no	James Henningson	Thomas Fagan	James Henningson, Thomas Fagan, Julie Harris

Agenda Item Title *	Descriptive title of your item
Problem *	Enter the description of your item
Solution *
Relevance *	Enter the relevance to our mission or tax exempt status

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Emergency Business

MOTION: Appoint Megan Murray to fill open position on the Board until the end of the term

• Proposed: James Henningson
• Seconded: Thomas Fagan

Vote:

• For:
  • Thomas Fagan
  • James Henningson
  • Julie Harris
• Opposed: none
• Abstained: none

Closed Session or Meeting Close

MOTION: To move to closed session to discuss legal and disciplinary items.

• Proposed: James Henningson
• Seconded: Thomas Fagan

Vote:

• For:
  • Thomas Fagan
  • James Henningson
  • Julie Harris
• Opposed: none
• Abstained: none

Next Meeting

16 Apr 2025