2024-08-21 Board Meeting Minutes [Approved]
Location
Section titled “Location”1825 Monetary Lane #104, Carrollton, TX 75006
Google Meet
- ID: https://meet.google.com/bdi-itpp-yxm
- Phone Number: (US) +1 617-675-4444, PIN: 625 741 483 4617#
Attendance
Section titled “Attendance”Board:
Present:
- Thomas Fagan
- kia khadem
- James Henningson
- Jack Smith
- Julie Harris - dial-in
Absent:
NONE
Other:
- Jason Harner Max Locke Jay Phelps Kevin Oliver
- others
Call to Order
Section titled “Call to Order”7:04 by James Henningson
Prior Minutes
Section titled “Prior Minutes”2024-07-10 Board Meeting Minutes [Approved]
MOTION: Approve Prior Minutes
- Proposed: James Henningson
- Seconded: kia khadem
Vote:
- For:
- Thomas Fagan
- kia khadem
- James Henningson
- Jack Smith
- Julie Harris
- Opposed: none
- Abstained: none
Member Recognition
Section titled “Member Recognition”Tim, Art, John N, Freddiie, Kia, Jay, Auto - Chris and Sam
Recurring Items
Section titled “Recurring Items”Financial Statement
Section titled “Financial Statement”| Income | |
|---|---|
| Expense | |
| Net |
Discuss Finance related items. See below
July
Revenue 78K
Expenses 80K
Net Income (2K)
Reconciling items/timing related items:
12.5K in repairs
`
Member Add/Drop
Section titled “Member Add/Drop”<insert add drop numbers>
8/17/24 DMS had approximately 30 people on it Saturday tour
As of 8/21/24 @ 5:00 PM, membership count is at 1942
Buildout Status
Section titled “Buildout Status”James Henningson - Buildout - Phase I Status
final walk through to be scheduled
Start in late Sept
Committee Review
Section titled “Committee Review”| Committee | Meeting Date | Election Date | D&O Assigned | Comments | |
| 3D Fab | 7/7/24 | 6/2/24 | James | Mtg took place early September, but notes not posted | |
| Animatronics | 8/4/24 | 3/21/24 | Max | ||
| Automotive | 4/14/24 | 4/14/24 | Kia | check on mtg notes | |
| Blacksmithing | 7/24/24 | Kia | need to better understand last election date and associated notes | ||
| Ceramics | 8/6/24 | 6/8/24 | Jay | ||
| Creative Arts | 8/4/24 | 6/2/24 | Jason | ||
| Digital Media | 8/4/24 | 8/4/24 | Thomas | ||
| Electronics | 7/29/24 | 5/9/24 | Kevin | attendance levels? | |
| Glassworks | 5/1/24 | 5/1/24 | Julie | understand there have been mtgs, but notes not posted | |
| Jewelry | 8/13/24 | 5/14/24 | Jason | ||
| Laser | 8/20/24 | 4/1/24 | Jack | ||
| Machine Shop | 7/24/24 | 4/27/24 | Jay | ||
| Metal Shop | 8/3/24 | 4/6/24 | Thomas | ||
| Motorsports | 5/9/24 | 5/9/24 | James | need to check on last mtg | |
| Printmaking | 7/27/24 | 6/11/24 | Max | ||
| Science | 8/18/24 | 6/30/24 | Max | ||
| Vector | 8/15/24 | 6/21/24 | Jack | ||
| Woodshop | 7/22/24 | 7/22/24 | Julie |
Any Committee actions required?
None
***
***
MOTION: Motion to confirm the following Committee Chairs:
Vector - Amelia Greisch - mtg notes verified
Animatronics - Mark Reynolds - mtg notes verified
Woodshop - Britton Burt - mtg notes verified
Digital Media - Joel Loukus - mtg notes verified
- Proposed: James Henningson
- Seconded: Jack Smith
Vote:
- For:
- Thomas Fagan
- kia khadem
- James Henningson
- Jack Smith
- Julie Harris
- Opposed: none
- Abstained: none
Board directs the CTO to execute the Chair Transition Checklist for these Chairs, as needed
***
MOTION: Motion for the following Committee business or any committee updates
Creative Arts - Sewing - Amazon donated sewing machines.
Currently stored in old galley
Phase 1 Inventory: (Complete). Of 18 Machines: Keep 10; Questionable: 4; De-Aquisition now: 4;
All Committee votes have been completed
Phase 2: Maintain/Repair: (In Process)
4 Complete - 3 Straight Stitches and 1 specialized machine ready for Phase 3
6 Other machines in process
Phase 3: Create Trainings: - Ready to set up 4 machines to create training
Long-term space questions will be discussed at next BoD mtg
<see below>
Old Business
Section titled “Old Business”Denton Coffin Race Status
Update
Randy Lisbonais Team Leader
Other Items?
New Business
Section titled “New Business”Submitted By |
Agenda Item Title |
Problem |
Solution |
Relevance |
Pulled from Consent |
Moved By |
Seconded By |
For |
Against |
Abstain |
|---|---|---|---|---|---|---|---|---|---|---|
| Jack Smith | De-activate Do Gooders SIG | Website Clutter | There is a Do Gooders SIG that has been inactive for several years. Recommend archiving the information and marking it inactive in the SIG screens. https://source.dallasmakerspace.org/display/DoGood |
Keeping information current | no | James Henningson | kia khadem | Thomas Fagan kia khadem James Henningson Jack Smith Julie Harris, Thomas Fagan, kia khadem, James Henningson, Jack Smith, Julie Harris | ||
| Jason Harner | Bill Spend and Expense | Moving credit card and expense management solution | I'd like permission to apply for a $30k revolving credit line with Bill Spend and expense. In order for us to move off of expensify and on to Bill's corporate card and expense management program. | $3600 annually in opex savings, better controls, ~36 hours annually in volunteer time savings | no | James Henningson | Thomas Fagan | |||
| Max Locke | Appoint Kia Khadem Logistics/Operations Officer | Need to appoint a new one | Motion to appoint Kia Khadem Logistics/Operations Officer affective immediately | Need a Logistics/Operations Officer | no | James Henningson | Jack Smith | |||
| Max Locke | Adopt a service animal policy | Questions regarding the DMS' service animal policy have increased | TABELED Motion to adopt service animal policy provided under separate cover, recommend by legal counsel. Summary Implement a service animal policy Emotional support animals will not be allowed Committees will determine if certain areas are too dangerous to allow service animal access Members who bring in a service animal will need to sign a wavier DMS will look to automate the waiver signing process See handout for formal policy langauge |
Need a stated policy | no | Jack Smith | James Henningson | |||
| Max Locke | Select and Appoint an Education Coordinator | DMS needs a lead for education | ITEM PULLED FROM AGENDA @maxlocke Motion to direct the President to select and appoint an Education Coordinator based on the description provided under seperate cover |
Timing is good for the selection and appointment of a new director | no | |||||
| Max Locke | BoD Meeting Calendar | BoD needs monthly board mtgs | Proposed extension of BoD Mtgs schedule: all Wed at 7:00 PM 12/11/24 1/15/25 2/12/25 3/12/25 4/16/25 |
so D&Os and members can plan their schedules | no |
| Agenda Item Title * | Descriptive title of your item |
| Problem * | Enter the description of your item |
| Solution * | |
| Relevance * | Enter the relevance to our mission or tax exempt status |
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Emergency Business
Section titled “Emergency Business”MOTION:
Vote:
Motion:
Closed Session
Section titled “Closed Session”MOTION: To move to closed session to discuss legal and disciplinary items
- Proposed: James Henningson
- Seconded: kia khadem
Vote:
- For:
- Thomas Fagan
- kia khadem
- James Henningson
- Jack Smith
- Julie Harris
- Opposed: none
- Abstained: none
Next Meeting
Section titled “Next Meeting”18 Sept 2024
Migrated from the DMS Confluence: original page