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Dallas Makerspace DMS Source

2024-06-12 Board Meeting Minutes [Approved]

Date

Section titled “Date”

12 Jun 2024

Location

Section titled “Location”

1825 Monetary Lane #104, Carrollton, TX 75006

Google Meet

Attendance

Section titled “Attendance”

Board:

Present:

  • Thomas Fagan
  • kia khadem
  • James Henningson
  • Jack Smith
  • Julie Harris

Absent:

  • NONE

Other:

  • Jason Harner
  • Kevin Oliver
  • others

Call to Order

Section titled “Call to Order”

Called to order by James Henningson at 19:03 CDT

Prior Minutes

Section titled “Prior Minutes”

2024-05-15 Board Meeting Minutes [Approved]

MOTION: Approve Prior Minutes

  • Proposed: Thomas Fagan
  • Seconded: kia khadem

Vote:

  • For:
    • Thomas Fagan
    • kia khadem
    • James Henningson
    • Jack Smith
    • Julie Harris
  • Opposed: none
  • Abstained: none

Member Recognition

Section titled “Member Recognition”

Rich Osman for his ongoing work with the new Interlock system.

Gena Terranova for her ongoing work on DMS PR

Recurring Items

Section titled “Recurring Items”

Financial Statement

Section titled “Financial Statement”
Income 74,951
Expense
Net 12,000

Brief financial discussion let by Jason Harner

Discussed $500K investment fund is not properly showing up on DMS statements/accounting system. Jason Harner and James Henningson are working to get the issue addressed with Fidelity

Member Add/Drop

Section titled “Member Add/Drop”

Available data/information not easily available at this time. Will continue to work on it.

Buildout Status

Section titled “Buildout Status”

James - Buildout - Phase I Status - up to date costs for Phase I

MOTION: Approve $135K to begin Phase I of the buildout. Phase I includes move of automotive, lathe room buildout, and wall for Digital Media. It excludes flooring for Digital Media hallway and an AC re-route that Tim Bene requested. Tim was unable to attend the meeting.

  • Proposed: James Henningson
  • Seconded: kia khadem

Vote:

  • For:
    • Thomas Fagan
    • kia khadem
    • James Henningson
    • Jack Smith
  • Opposed:
    • Julie Harris
  • Abstained: none

Timing is unknown at this time.

James Henningson agreed to do a DMS-wide communication on the status

Committee Review

Section titled “Committee Review”
Committee Meeting Date Election Date D&O Assigned Last D&O Comments
3D Fab 6/2/24 6/2/24 Max Max 6/2/24
Animatronics 6/2/24 3/21/24 Max Max 6/2/24
Automotive 4/14/24 04/14/24 Jay Jay 04/14/24
Blacksmithing 5/18/24 ? Julie ? need to better understand last election date and associated notes
Ceramics 6/8/24 6/8/24 Jay ?

6/8/24 meeting notes are preliminary.

The agenda said there was a Chair Election
Creative Arts 6/2/24 6/2/24 Max Max 6/2/24
Digital Media 6/2/24 1/28/24 Max Max 1/28/24
Electronics 5/9/24 5/9/24 Jay ?
Glassworks 5/1/24 5/1/24 Julie ?
Jewelry 6/11/24 5/14/24 ?

Laser 4/1/24 4/1/24 Julie Julie 4/1/24
Machine Shop 5/25/24 4/27/24 Jay Jay 5/25/24
Metal Shop 6/1/24 11/4/23 ? Max 6/1/24 Meeting notes for 6/1/24 have not been posted.
Can not find notes when Max was elected Chair
Motorsports 5/9/24 5/9/24 Julie ?
Printmaking 5/25/24 5/25/24 Max Max 5/25/24 notes posted on 6/11/24
Science 5/19/24 12/17/23 Max Max 4/21/24 Chair elections the end of June
Vector 5/16/24 11/15/23 Jack ? next election Thurs 6/20/24
Woodshop 5/30/24 12/14/23


Any Committee actions required?

NONE

D&O Assignments?

Discussed D&O Committee assignments. Revised list to be reviewed at next BoD Meeting

MOTION: Motion to confirm the following Committee Chairs:

Keith Kubal - 3D Fabrication

Mark Reynolds - Creative Arts

Mikael Kusturin - Printmaking

Jason Harner - Motorsports

Joseph Lahoud - Jewelry

Vincent Craddock - Glassworks

Art Givens - Electronics

  • Proposed: James Henningson
  • Seconded: kia khadem

Vote:

  • For:
    • Thomas Fagan
    • kia khadem
    • James Henningson
    • Jack Smith
    • Julie Harris
  • Opposed: none
  • Abstained: none

Board directs the CTO to execute the Chair Transition Checklist for these Chairs, as needed

***

MOTION: Motion for the following Committee business - Science

<see below>

***

MOTION: Motion for the following Committee expenditures - Automotive, Printmaking

<see below>

Old Business

Section titled “Old Business”

Denton Coffin Race Status

DMS application was accepted

Randy Lisbona is Team Leader

Call for interest/planning meeting to be scheduled in the next week or two

Other Items?

No items brought forward

New Business

Section titled “New Business”

Submitted By

Agenda Item Title

Problem

Solution

Relevance

Pulled from Consent

Moved By

Seconded By

For

Against

Abstain
Max Locke Clarify Minimum Age to Be a Primary Member Current rules are not clear Modify the rules to reconfirm minimum age to join DMS as a primary member
Motion to amend the rules as follows:
Title Membership Dues changed to Membership/Membership Dues
Add: A Primary Member must be at least 18 years of age
*** Board directs the Secretary to amend the DMS rules in Source

 Clarity of the rules no James Henningson kia khadem Thomas Fagan, Julie Harris, kia khadem, Jack Smith, James Henningson
Max Locke Rules For Forming a Special Interest Group Current Understanding of SIG Requirements are Not Documented Reconfirm and document the rules for SIG formation.
Motion to amend the rules:
At least 3 DMS Members are required to form a Special Interest Group SIGs may be focused on any topic/subject matter as long as the subject matter does not conflict with DMS’ Code of Conduct A Formal SIG is a sub-unit of a committee – Sponsoring Committee To be a Formal SIG, the Sponsoring Committee must vote to add it and include the vote in its Committee Meeting Minutes The Sponsoring Committee will provide budget and/or space as it sees fit. However, the Sponsoring Committee maintains control of said resources The Formal SIG will exist as a Formal SIG at the leisure of the Sponsoring Committee Informal SIGs Not sponsored by a Committee Informal SIGs are not subject to any special rules or privileges outside of those governing DMS Members To utilize DMS communication tools such as Talk and Discord, the Informal SIG needs to be recognized To be recognized, the Informal SIG needs to send a simple message to the Secretary (Secretary@DallasMakerspace.org) with name of the SIG, the objective of the SIG, and the Members that voted to form the SIG. Informal SIGs can be terminated at any time by the Board (examples might include, inactivity, bad behavior, etc.)
*** Board directs the Secretary to amend the DMS rules in Source		 Clarity of the Rules no Julie Harris James Henningson Thomas Fagan, Julie Harris, kia khadem, Jack Smith, James Henningson
Jason Harner Subiefest 2024 Mo Memberz, Mo Moneyz, Mo Problemz NO ACTION TAKEN. MOVED TO MARKETING UNDER JAMES
Sponsor Subiefest in order to attract new Members
Motion to budget $1600 for DMS to sponsor Subiefest 2024 - large Subaru-only car show in Dallas
Include three (3) 90-day memberships for the raffle
Event specific promo code - 1 month free
Anticipate _____ new members
*** Discussion *** We'd like to sponsor a booth at Subiefest 2024, it's a large Subaru-only car show in Dallas, with ~3800 attendees last year
The Plan: In a 25' x 35' sponsor spot, exhibit a member's Subaru alongside the DMS Racecar and drift trike (the good one). Have our sim rig available for folks to try out. Have a significant number (5-10) of volunteers for community engagement, handing out flyers, talking about the space, etc.
Budget: ~$1600 $1000 for Sponsor booth, lower levels are available at $700 or $400 for a single space, this tier gets us a large logo on the shirt, plugs on the PA, logo on the schedule and banners around the event, seems worth the extra $300 $75 for booth power, lets us run the sim rig, which I think will attract people $100 materials to plasma cut and powder coat for swag, thinking bottle openers, Subaru headgasket keychains, something in that vein $100 banners, stickers, promo materials $100 volunteer food $225 New Ez-up or repairs, need to survey the condition of the current ones
Non-Monetary Support: Need many volunteers! We'll need help with producing the marketing materials, making the swag, loading and unloading, booth setup, and high energy folks pitching the space to passerby 3 90-day memberships for the raffle (raffle items are required for sponsors) Event specific promo code, I suggest first month free, easier close and we can track how many folks we get 		We need members no
Max Locke Motion to amend the DMS rules - power in parking lot Questions about Member use of power in the DMS Parking Lot Change the rules to clarify language around power provided in the DMS Parking Lot
Motion to amend the DMS Rules
In the Parking Section, add: Vehicles owned by Members only may use DMS provided power in the DMS Parking Lot as long as are working at DMS, and no parking rules outlined above are broken. If power is used extensively (as discretion of the DMS Directors and Officers), the Member shall make a donation to DMS to offset the cost of the power. ***
Board directs the Secretary to amend the DMS rules in Source		 Clarity of the Rules no James Henningson Thomas Fagan Thomas Fagan, Julie Harris, kia khadem, Jack Smith, James Henningson
Paul Wilson Authorize up to $3,000 for purchase of a Challenge Letterpress Proof Press, type sets, and studio furniture. The Printmaking committee needs more equipment to fully enable the teaching of letterpress printing. We have high end presses, but do not have a beginner friendly press, a limited selection of type (no full sets of a single typeface), and limited process specific storage space. Printmaking would like to purchase the following items from Chuck Peel at Fine Arts Engraving in Oklahoma City:
1) Challenge 1425 Proof press ($1500.00). This press will fill the equipment gap between the set of Provisional Press' that we have made in house, and the large C&P floor letterpress. It is able to handle both beginner printing methods using magnets, and also proof print finished lockups in the C&P or Kelsey chases before they are moved to the C&P for a full print runs.
2) Galley Cabinet with trays ($50.00). Printmaking has one locked cabinet that will be dedicated to storing type, chases, press bases, and class setups. The new cabinet will remain unlocked, and will provide a space to keep student projects organized during classes or personal projects.
3) Wood Typefaces ($150.00 per full set, multiple sets) We currently do not have any full sets of any type, which makes it difficult to create prints or signage.
4) Metal Typefaces ($50.00 per galley tray/set, multiple sets). Same reasoning as wood type above.
The equipment above will allow Printmaking to teach a much more complete set of letterpress classes from beginners to advanced students. The press will be much easier to use for the inexperienced printer, while still being of great benefit for projects of advanced difficulty. Additionally, the press not limited to just letterpress, and is be capable of printing relief/block prints which will add new options for those classes in Printmaking.

 Enabling the teachig or letterpress techniques over a full range of student/member capabilities from beginner to accomplished artisan. no Julie Harris James Henningson Thomas Fagan, Julie Harris, kia khadem, Jack Smith, James Henningson
Yieu Chyan Permission to Purchase Chemicals/Lab Supplies Classes and projects may require the purchase of lab supplies, scientific equipment, and chemicals. Vendors require evidence of commercially zoned shipping address to set up accounts. Permission letter on DMS letterhead allowing shipments to the DMS location in order to allow us to make purchases on a personal basis for non-committee projects. Requesting permission for Kobin Caddick, Sam Frondorf and Yieu Chyan.
We also propose setting up accounts with vendors directly under the Dallas Makerspace in order to support committee projects. Paperwork typically required include a copy of the lease agreement, certificate of formation, and perhaps a certificate of fact from the Texas SOS. 		Enable projects and classes that utilize the fume hood no James Henningson kia khadem Thomas Fagan, Julie Harris, kia khadem, Jack Smith, James Henningson
Max Locke Discussion: Other Board Procedural Questions Procedures may not be optimized DEFERRED AT THIS TIME
Continue to discuss how the Board wants to operate: Recurring Items Agenda Item Formation		 Better running Board no
Agenda Item Title *Descriptive title of your item
Problem *Enter the description of your item
Solution *
Relevance *Enter the relevance to our mission or tax exempt status

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Emergency Business

Section titled “Emergency Business”

MOTION: To allow Yieu Chyan to represent, for grant purposes, that he is working out of the DMS, as long as it generates no risk nor obligations to DMS. (e.g. no rights for inspection, no access to information, etc.)

VOTE:

  • Proposed: James Henningson
  • Seconded: kia khadem

Vote:

  • For:
    • Thomas Fagan
    • kia khadem
    • James Henningson
    • Jack Smith
    • Julie Harris
  • Opposed: none
  • Abstained: none

No other items brought forward

MOTION:

VOTE:

Closed Session

Section titled “Closed Session”

MOTION: To move to closed session to discuss legal and disciplinary items

VOTE:

  • Proposed: James Henningson
  • Seconded: kia khadem

Vote:

  • For:
    • Thomas Fagan
    • kia khadem
    • James Henningson
    • Jack Smith
    • Julie Harris
  • Opposed: none
  • Abstained: none

Next Meeting

Section titled “Next Meeting”

10 Jul 2024

Migrated from the DMS Confluence: original page