2024-11-13 Board Meeting Minutes [Approved]
13 Nov 2024
Location
Section titled “Location”1825 Monetary Lane #104, Carrollton, TX 75006
Google Meet
- ID: https://meet.google.com/bdi-itpp-yxm
- Phone Number: (US) +1 617-675-4444, PIN: 625 741 483 4617#
Attendance
Section titled “Attendance”Board:
Present:
-
- Thomas Fagan
- kia khadem
- James Henningson
- Jack Smith
- Julie Harris
Absent:
-
- NONE
Other:
-
- Jason Harner Jay Phelps Max Locke Kevin Oliver
- others
Call to Order
Section titled “Call to Order”7:10 James Henningson
Prior Minutes
Section titled “Prior Minutes”2024-10-16 Board Meeting Minutes [Approved]
MOTION: Approve Prior Minutes
- Proposed: James Henningson
- Seconded: Jack Smith
Vote:
- For: James Henningson kia khadem Julie Harris Jack Smith Thomas Fagan
- Opposed: none
- Abstained: none
Member Recognition
Section titled “Member Recognition”Randy, Josh, and Vincent for work on toilet
Randy and Will for work on the coffin
Recurring Items
Section titled “Recurring Items”Financial Statement
Section titled “Financial Statement”Income
Expense
Net
Discuss Finance related items. See below
Month: October
Revenue ~77K
Expenses ~88K
Net Income ~-9K
Reconciling items/Timing Related Items/Unusual Items:
Major Items: Planer, engine for race team
Membership Add/Drop
Section titled “Membership Add/Drop”Targets are WHMCS-based
Target WHMCS count is _____________
As of 11/13/24 @ 5:00 PM, membership count is at 1991
As of 10/16/24 @ 5:00 PM, membership count is at 1971
As of 9/18/24 @ 5:00 PM, membership count is at 1957
As of 8/21/24 @ 5:00 PM, membership count is at 1942
Tours:
James Henningson - Tour attendance status
Buildout Status
Section titled “Buildout Status”James Henningson - Buildout - Phase I Status
UPDATE:
General: Minus automotive issue below, all that remains is punch items
Automotive: Lift foundation issues will change completion date
MOTION: <required motions, if any>
None:
VOTE:
Committee Review/Business
Section titled “Committee Review/Business”| Committee | Meeting Date | Election Date | D&O Assigned | Last D&O | Comments |
| 3D Fab | 11/3/24 | 6/2/24 | James | ||
| Animatronics | 11/3/24 | 8/4/24 | Max | ||
| Automotive | 7/4/24 | 4/14/24 | Kia | Kia to follow up on getting meeting notes updated | |
| Blacksmithing | 7/24/24 | Kia | Kia to follow up on getting meeting notes updated | ||
| Ceramics | 11/5/24 | 10/2/24 | Jay | ||
| Creative Arts | 11/3/24 | 11/3/24 | Jason | ||
| Digital Media | 11/3/24 | 8/4/24 | Thomas | ||
| Electronics | 9/4/24 | 5/9/24 | Kevin | attendance levels? | |
| Glassworks | 11/6/24 | 5/1/24 | Julie | ||
| Jewelry | 11/12/24 | 10/8/24 | Jason | ||
| Laser | 10/21/24 | 4/1/24 | Jack | next election scheduled for 11/18/24 | |
| Machine Shop | 10/26/24 | 10/26/24 | Jay | ||
| Metal Shop | 11/2/24 | 11/2/24 | Thomas | ||
| Motorsports | 9/12/24 | 5/9/24 | James | ||
| Printmaking | 10/25/24 | 6/11/24 | Max | Mtg was called but did not make. Max to discuss attendance | |
| Science | 10/13/24 | 6/30/24 | Max | ||
| Vector | 10/17/24 | 6/21/24 | Jack | ||
| Woodshop | 10/28/24 | 7/22/24 | Julie | special mtg on 11/11/25 |
Any Committee actions required?
Kia to work with Automotive and Blacksmithing to get meeting notes in order
***
MOTION: Motion to confirm the following Committee Chairs:
Mark Reynolds - Creative Arts - meeting notes verified
Time Bene - Machine Shop - meeting notes verified
Max Holthaus - Metal Shop - meeting notes verified
- Proposed: James Henningson
- Seconded: kia khadem
Vote:
- For: James Henningson kia khadem Julie Harris Jack Smith Thomas Fagan
- Opposed: none
- Abstained: none
Board directs the CTO to execute the Chair Transition Checklist for these Chairs, as needed
***
MOTION: Motion for the following Committee business or any committee updates
Automotive Funding Request 1 - general buildout - if detail is provided and meeting notes are updated
<deferred because not in automotive minutes>
Automotive Funding Request 2 - Pneumatic Air supply materials
<deferred because not in automotive minutes>
Old Business
Section titled “Old Business”DMS-Wide Efforts/Events
deferred due to time
Other Items?
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Section titled “Cannot render ‘confiform-entry-register’. No form found”We could not find a form with the name ‘consentagenda’ on the page
The following ConfiForms Form is defined on the page (page id = 135168093): ‘newbusiness’
New Business
Section titled “New Business”Submitted By |
Agenda Item Title |
Problem |
Solution |
Relevance |
Pulled from Consent |
Moved By |
Seconded By |
For |
Against |
Abstain |
|---|---|---|---|---|---|---|---|---|---|---|
| Julie Harris | Insurance Renewal | DMS needs liability insurance | Approve the insurance renewal amount of $36,327.07 and approve James or Jason to sign the renewal documents. Make sure the right docs are signed, there are two different amounts. I asked for corrected documents and the correct amount on all of them needs to be $36,327.07. | Existence | no | Jack Smith | James Henningson | James Henningson, kia khadem, Julie Harris, Jack Smith, Thomas Fagan | ||
| Max Locke | Motion to amend the DMS rules - honorarium attendance minimums | DMS rules need adjusting to reflect the needs of certain DMS training | Modify a previous change to the rules to provide an exception to the honorarium attendance rules, for certain DMS classes Current Rule: Honorarium Payment Policies 4. For all honorarium classes 3 attendees are required to receive honorarium 4.1 Upon request by the Committee Chair, the Board may approve an exception for this class attendance minimum if the 1) class size is limited because of access to tools, 2) safety in nature, 3) required for tool access, AND 4) in high demand. Motion to amend the rules by making the following deletion: striking "AND 4) in high demand." Board directs the Secretary to amend the DMS rules in Source Board directs the Secretary to maintain a list of classes that have obtained the exception in a list on Source |
As best as it can, DMS needs appropriate rules in order to best serve its Members | no | Jack Smith | kia khadem | James Henningson, kia khadem, Julie Harris, Jack Smith, Thomas Fagan | ||
| Max Locke | Sewing 101 Honorarium Exception | The Sewing SIG via the Creative Arts Committee has made an exception request for WS&O to attendance and honorarium minimums | Provide an exception to the honorarium attendance rules for Sewing 101 Motion to grant the Sewing SIG an exception for their Sewing 101 class to the minimum attendance limitation for honorarium down to a level of 1 attendee *** Sewing is becoming a big driver of DMS membership. Sewing 101 is required for a new member to utilize the sewing room There are only three seats available for Sewing 101 due to machine limitations. In the event of no-shows, the Sewing SIG wants to be able to honor their instructors This exception will better position the Sewing SIG to deliver more Sewing 101 classes. Sewing 101 meets the 3 criteria outlined in the rules. If fully implemented, this exception will result in a direct DMS cash outflow of $~2.5K per year. (@ max of 1 class a week) |
need Board action to grant an exception | no | Jack Smith | kia khadem | kia khadem, Julie Harris, Jack Smith, Thomas Fagan | James Henningson |
| Agenda Item Title * | Descriptive title of your item |
| Problem * | Enter the description of your item |
| Solution * | |
| Relevance * | Enter the relevance to our mission or tax exempt status |
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Emergency Business
Section titled “Emergency Business”MOTION:
Vote:
None
Closed Session or Meeting Close
Section titled “Closed Session or Meeting Close”MOTION: To move to closed session to discuss legal and disciplinary items, if required
- Proposed: James Henningson
- Seconded: kia khadem
Vote:
- For: James Henningson kia khadem Julie Harris Jack Smith Thomas Fagan
- Opposed: none
- Abstained: none
Next Meeting
Section titled “Next Meeting”11 Dec 2024
Migrated from the DMS Confluence: original page