2025-04-16 Board Meeting Minutes [Approved]

Date

16 Apr 2025

Location

1825 Monetary Lane #104, Carrollton, TX 75006

Google Meet

• ID: https://meet.google.com/bdi-itpp-yxm
• Phone Number: (US) +1 617-675-4444, PIN: 625 741 483 4617#

Attendance

Board:

Present:

• • Thomas Fagan
  • James Henningson
  • Julie Harris
  • Jack Smith
  • Megan Murray

Absent:

Other:

• • others

Call to Order

7:12 James Henningson

Prior Minutes

2025-03-19 Board Meeting Minutes [Approved]

MOTION: Approve Prior Minutes

• Proposed: James Henningson
• Seconded: Thomas Fagan

Vote:

• For: Unanimous
• Opposed: none
• Abstained: none

Member Recognition

Michelle help with logistics

Helpers with Girls save World

Sam Mitchell

Tim Bene

Will - volunteer work

Joel and Keith - Dm proposal

John - helping with air lines

exiting Board

Recurring Items

Financial Statement

Income

Expense

Net

Discuss Finance related items. See below

Month: March

Revenue: 98K, includes 7K in cash

Expenses: (75K)

Net Income: 22K

Reconciling items/Timing Related Items/Unusual Items:

Major Items:

New Membership - Add/Drop, Tours, New Membership Class, Other

Targets are WHMCS-based

Target WHMCS count is ____________

As of 4/16/25 @ 5:00 PM, membership count is at 2077

As of 3/19/25 @ 5:00 PM, membership count is at 2095

As of 2/19/25 @ 5:00 PM, membership count is at 2091

As of 1/22/25 @ 5:00 PM, membership count is at 2,044

As of 12/11/24 @ 5:00 PM, membership count is at 2,000

As of 11/13/24 @ 5:00 PM, membership count is at 1991

As of 10/16/24 @ 5:00 PM, membership count is at 1971

As of 9/18/24 @ 5:00 PM, membership count is at 1957

As of 8/21/24 @ 5:00 PM, membership count is at 1942

Rate Increase Update:

Jason Harner

Tours:

Turnout

Tour Guides

James Henningson

New Member Class:

Max Locke

Elections Update

Max Locke

Buildout Status

James Henningson - Buildout - Phase I Status

UPDATE:

General Phase I

Automotive

Digital Media

Woodshop - Lathe Room

General Phase II

MOTION: <required motions, if any>

<insert reference to motions, if required>

VOTE:

Committee Review/Business

Committee	Meeting Date	Election Date	D&O Assigned	Last D&O	Comments
3D Fab	4/6/25	12/1/24	James		4/6 mtg notes posted but March not posted
Animatronics	3/2/25	2/2/25	Max		April notes not posted
Automotive	3/30/25	12/15/24	Kia
Blacksmithing	1/15/25		Kia		Kia to follow up on getting meeting notes updated
Ceramics	4/1/25	10/2/24	Jay
Creative Arts	3/2/25	11/3/24	Jason
Digital Media	4/6/25	8/4/24	Thomas		had mtg and election on 2/2/25, but notes not clear
Electronics	3/17/25	11/20/24	Kevin		attendance levels?
Glassworks	4/4/25	3/5	Julie
Jewelry	4/8/25	10/8/24	Jason
Laser	3/4/25	11/18/24	Jack
Machine Shop	3/22/25	10/26/24	Jay
Metal Shop	3/1/25	11/2/24	Thomas
Motorsports	9/12/24	5/9/24	James		???
Printmaking	3/1/24	3/1/25	Max
Science	2/16/25	12/29/24	Max		two months behind on notes
Vector	2/20/25	11/21/24	Jack
Woodshop	3/31/25	7/22/24	Julie

Any Committee actions required?

Blacksmithing Notes need to be updated

***

MOTION: Motion to confirm the following Committee Chairs:

Joel Loukus - Digital Media - problem with 2/2/25 minutes

Vincent Craddock - Glassworks

• Proposed:
• Seconded:

Vote:

• For:
• Opposed: none
• Abstained: none

Board directs the CTO to execute the Chair Transition Checklist for these Chairs, as needed

***

MOTION: Motion for the following Committee business or any committee updates

Computer Upgrade - Digital Media

<other>

New Business

Submitted By	Agenda Item Title	Problem	Solution	Relevance	Pulled from Consent	Moved By	Seconded By	For	Against	Abstain
Max Locke	Digital Media Computer Update	DM computers do not support the classroom mission of DM	Motion to authorize up to $10,000 to update computers in the Digital Media area. Also, increase the number of full Adobe licenses by one. Please see the attached proposal below (proposal to be attached) Note: Committee Minutes have been reviewed. They show a committee vote, and the notes have been posted - MAL ***** Motion tabled pending further review of incremental churn For: Julie, Jack, James, Thomas Against: Megan	Tools to support efforts of the committee	no
Yieu Chyan	MIT-DMS-TAMS Speaker Event	Opportunity for Remote Guest Lecture from Dr. Bawendi (MIT Nobel '23)	Requesting funding and support for event. First month discount coupon for MIT alumni requested. Would like to request $500 for chemicals to do a quantum dot synthesis Science Sunday before the event. *** Coordination moved to James under is Presidential spend authority	STEM Education	no

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Emergency Business

MOTION:

None

Closed Session or Meeting Close

MOTION: To move to close the meeting

• Proposed: Jack Smith
• Seconded: Thomas Fagan

Vote:

• For: Unanimous
• Opposed:
• Abstained:

Next Meeting

Organizing meeting of the 2025-2026 Board

25 Apr 2025