2025-02-19 Board Meeting Minutes [Approved]
North Lobby
Google Meet
- ID: https://meet.google.com/bdi-itpp-yxm
- Phone Number: (US) +1 617-675-4444, PIN: 625 741 483 4617#
Attendance
Section titled “Attendance”Board:
Present:
-
- Thomas Fagan
- kia khadem
- James Henningson
- Jack Smith
Absent:
-
- Julie Harris
Other: Jay Phelps Jason Harner Kevin Oliver Max Locke
-
- others
Call to Order
Section titled “Call to Order”7:04 James Henningson
Prior Minutes
Section titled “Prior Minutes”2025-01-22 Board Meeting Minutes [Approved]
MOTION: Approve Prior Minutes
- Proposed: James Henningson
- Seconded: Jack Smith
Vote:
- For: James Henningson Jack Smith Thomas Fagan kia khadem
- Opposed: none
- Abstained: none
Member Recognition
Section titled “Member Recognition”IT Volunteers
Ceramics Teachers
Kevin and his work with the darkroom
Alan for his work replacing lights
Michelle for her wok on the new Logistics office
Keith, Kaleigh and team for managing the VC donation
Ian
Brian for help with facilities mgmt
Lisa for he quilting project for Calif wildfires
Recurring Items
Section titled “Recurring Items”Financial Statement
Section titled “Financial Statement”Income
Expense
Net
Discuss Finance related items. See below
Month: January
Revenue: 92K
Expenses: (79K)
Net Income: 13K
Reconciling items/Timing Related Items/Unusual Items:
Major Items:
New Membership - Add/Drop, Tours, New Membership Class
Section titled “New Membership - Add/Drop, Tours, New Membership Class”Targets are WHMCS-based
Target WHMCS count is ____________
As of 2/19/25 @ 5:00 PM, membership count is at 2091
As of 1/22/25 @ 5:00 PM, membership count is at 2,044
As of 12/11/24 @ 5:00 PM, membership count is at 2,000
As of 11/13/24 @ 5:00 PM, membership count is at 1991
As of 10/16/24 @ 5:00 PM, membership count is at 1971
As of 9/18/24 @ 5:00 PM, membership count is at 1957
As of 8/21/24 @ 5:00 PM, membership count is at 1942
Tours:
Turnout
Tour Guides
James Henningson
New Member Class:
Buildout Status
Section titled “Buildout Status”James Henningson - Buildout - Phase I Status
UPDATE:
General Phase I
Automotive
Digital Media
Woodshop - Lathe Room
General Phase II
MOTION: <required motions, if any>
<insert reference to motions, if required>
VOTE:
Committee Review/Business
Section titled “Committee Review/Business”| Committee | Meeting Date | Election Date | D&O Assigned | Last D&O | Comments |
| 3D Fab | 1/5/25 | 12/1/24 | James | had mtg on 2/2 but notes not posted | |
| Animatronics | 2/2/25 | 2/2/25 | Max | ||
| Automotive | 1/19/25 | 12/15/24 | Kia | ||
| Blacksmithing | 1/15/25 | Kia | Kia to follow up on getting meeting notes updated | ||
| Ceramics | 2/3/25 | 10/2/24 | Jay | ||
| Creative Arts | 2/2/25 | 11/3/24 | Jason | ||
| Digital Media | 1/5/25 | 8/4/24 | Thomas | had mtg and election on 2/2/25, but no notes | |
| Electronics | 11/20/24 | 11/20/24 | Kevin | attendance levels? | |
| Glassworks | 1/8/25 | 5/1/24 | Julie | when was last election | |
| Jewelry | 1/14/25 | 10/8/24 | Jason | ||
| Laser | 2/17/25 | 11/18/24 | Jack | ||
| Machine Shop | 1/25/25 | 10/26/24 | Jay | ||
| Metal Shop | 12/7/24 | 11/2/24 | Thomas | ||
| Motorsports | 9/12/24 | 5/9/24 | James | ??? | |
| Printmaking | 12/7/24 | 6/11/24 | Max | had mtg in January and Feb, but notes not uploaded. recently had election but notes not posted | |
| Science | 2/16/25 | 12/29/24 | Max | ||
| Vector | 1/23/25 | 11/21/24 | Jack | ||
| Woodshop | 1/21/25 | 7/22/24 | Julie |
Any Committee actions required?
***
MOTION: Motion to confirm the following Committee Chairs:
Joel Loukus - Digital Media, minutes not posted
Mark Reynolds - Animatronics
<insert other>
- Proposed: James Henningson
- Seconded: Thomas Fagan
Vote:
- For: James Henningson Jack Smith Thomas Fagan kia khadem
- Opposed: none
- Abstained: none
Board directs the CTO to execute the Chair Transition Checklist for these Chairs, as needed
***
MOTION: Motion for the following Committee business or any committee updates
Jewelry Welder repair and Upgrade <see item below>
<other>
New Business
Section titled “New Business”Submitted By |
Agenda Item Title |
Problem |
Solution |
Relevance |
Pulled from Consent |
Moved By |
Seconded By |
For |
Against |
Abstain |
|---|---|---|---|---|---|---|---|---|---|---|
| Max Locke | 2025-2026 Board Elections | DMS required to elect Directors once a year | Motion to execute the 2025-2026 Board Election according to the following schedule:
March 16 Communication to Members March 30 (Sunday): Deadline for Statement of Intent April 9 (Wed): Meet the Candidates April 11 (Fri): Deadline to request voting rights April 12 (Sat): Voting begins online April 25 (Fri): Voting Ends at 6 PM CST April 25 Fri: First Board Mtg - 7:00 PM CST Board directs the Secretary to execute the election in accordance with DMS bylaws |
DMS needs governance | no | Jack Smith | James Henningson | Jack Smith, James Henningson, Thomas Fagan, kia khadem | ||
| Max Locke | DMS Rate Adjustment | With increased operational costs, DMS must raise rates to cover expenses | Motion to adjust member rates as follows: Summary: Effective 4/19 at 12:01 AM Eliminate the grandfathered rate clause in the current rules Primary member rate (member's current rate) increase of $10 per month Add-on rate increase of $5 per month All discount percentages will remain unchanged. Annual inflation increases based on Cost-Of-Living (Urban), rounded to the nearest whole dollar. Actual detailed language included at Rules, section 4 |
DMS can not operate in a negative cash flow situation | no | James Henningson | Thomas Fagan | James Henningson, Thomas Fagan, Jack Smith, kia khadem | ||
| Max Locke | Jewelry Laser Welder Repair/Upgrade | Poor optics on laser welder and no video output making it challenging to teach | Replace the current binocular optics on the laser welder with a new trinocular type that includes a video display. The Jewelry Committee would be willing to split the $3700 cost through department donations and or fundraising if necessary. https://laserstar.net/product/microscope-evs5-leica-clearview-system-15x-scope-camera-monitor-kit/ | Replacement of these optics will make operating the machine safer, more accessible to people with vision issues and enable visual teaching on the machine with the use of a video display. | no | |||||
| Max Locke | Office Space Allocation - Logistics | Logistics needs a base of operations within DMS as the space it utilizes within the Infrastructure office is limited | Motion to reallocate the old Finance office to a Logistics Office | Logistics needs to function efficiently | no | James Henningson | Jack Smith | James Henningson, Jack Smith, Thomas Fagan, kia khadem |
| Agenda Item Title * | Descriptive title of your item |
| Problem * | Enter the description of your item |
| Solution * | |
| Relevance * | Enter the relevance to our mission or tax exempt status |
Save
Add Item
Emergency Business
Section titled “Emergency Business”MOTION: Allow aquaponics tank to be placed by water fountain
- Proposed: James Henningson
- Seconded: kia khadem
Vote:
- For: James Henningson kia khadem Jack Smith Thomas Fagan
- Opposed: none
- Abstained: none
MOTION: Support for Girl Save the World event on April 6, 2025
- Proposed: James Henningson
- Seconded: Jack Smith
Vote:
- For: James Henningson kia khadem Jack Smith Thomas Fagan
- Opposed: none
- Abstained: none
Closed Session or Meeting Close
Section titled “Closed Session or Meeting Close”MOTION: To move to closed session to discuss legal and disciplinary items, if required
- Proposed: James Henningson
- Seconded: kia khadem
Vote:
- For: James Henningson kia khadem Jack Smith Thomas Fagan
- Opposed: none
- Abstained: none
Next Meeting
Section titled “Next Meeting”19 Mar 2025
19:00
Migrated from the DMS Confluence: original page