07 Jun 2023
1825 Monetary Lane #104, Carrollton, TX 75006
Google Meet
Meeting called to order at 7:01PM
2023-03-29 Board Meeting
2023-05-11 Board Meeting
MOTION: Approve Prior Minutes
- Proposed: Julie Harris
- Seconded: Jack Smith
Vote:
- For: Unanimous
- Opposed: None
- Abstained: None
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| Income | May 2023 = $68k income |
| Expense | May 2023 = $65k expenses |
| Net | ~3k |
Income almost entirely membership fees.
Membership numbers and income trending upwards.
Honorarium = $2350 paid, $550 donated
Utilities were high because we were behind by 1 bill.
We have a few big reapirs - income is matching expenses.
Committee Notes were not gathered/analyzed for this meeting
The BoD recognizes Jay Phelpsand other members, including Doug Cave, John Wynn, Rich Osmond, Tim Bene, Jack Smith, and Howard Fosberg for their help with the Auction prep.
The BoD recognizes Erik for his excellent sword event.
The BoD recognizes Jay Phelps for his excellent contributions as CTO.
The BoD recognizes Joshua Freedman for his excellent contributions as an infra volunteer.
The BoD recognizes Amelia Greisch for her excellent volunteerism and great energy.
The BoD recognizes Christopher Vrana for his contributions in laser.
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Jewlery Space Policy
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Smart Whiteboard
- This business remained Tabled
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AED Lease
- This topic has been closed with no action.
- It can be bought back up in the future, likely when the existing batteries or maintenance is needed.
- Update Rules from Lease
- Update Ceramics Space usage Plan
- This remains open, pending usage discussion after Auction and Expansion planning.
- Update Retirement Age policy
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| Agenda Item Title * | Descriptive title of your item |
| Problem * | Enter the description of your item |
| Solution * | |
| Relevance * | Enter the relevance to our mission or tax exempt status |
Save
Add Item
Submitted By |
Jay Phelps |
Agenda Item Title |
Discuss Copier future and options |
Problem |
Samsung copier division was sold to HP and our copier is discontinued |
Solution |
As a discontinued item parts are no longer available from the MFGR. USA Datafax will continue to try and support the unit as part of our quarterly fee however their options will be limited and become worse over time. E.g. we obtained the last imaging unit (black) that they have and they are not expecting to be able to procure any more from HP..
USA Datafax has provided me with some quotes for a replacement unit that will be the same lease cost we had or less monthly with approximately a 25-30% operating cost reduction monthly with a new unit. (Canon)
The newer models have additional options to control and restrict usage which we could, if we so desired, potentially use to obtain better cost recovery.
With Warren Liquidation onsite this week if we are thinking of going with a new unit it's an ideal time to dispose of the old one, at auction.
MOTION: To approve lease for up to $160/month for a new copier and support.
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Relevance |
DMS has a need for copy and scan functions for volunteers and teachers + a helpful amenity for members |
Moved By |
Julie Harris |
Seconded By |
Thomas Fagan |
For |
Jack Smith, Jayson Woods, John Fabrycki |
Against |
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Abstain |
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Submitted By |
Julie Harris |
Agenda Item Title |
Appoint Chairs |
Problem |
DMS needs chairs |
Solution |
MOTION: To Appoint the following chairs: Tim Bene - Machine Shop Jamie Rasmus - Ceramics Jason Harner - Automotive Randy Lisbona - Metal Shop Mark Reynolds - Creative Arts Amelia - Vector |
Relevance |
Leadership |
Moved By |
Jack Smith |
Seconded By |
Jayson Woods |
For |
Julie Harris, John Fabrycki, Thomas Fagan |
Against |
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Abstain |
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Submitted By |
Paul Wilson |
Agenda Item Title |
Printmaking Letterpress Purchase |
Problem |
Authorize $500 to purchase foot powered 10" x 15" letterpress |
Solution |
The Printmaking Committee has discussed selling the motorized Kluge Letterpress and acquiring a food/treadle powered letterpress in the same size. The reasoning behind the change would be to increase the accessibility and safety of using a larger format letterpress since a manually powered press had fewer moving parts, is easier to maintain, and is less likely to cause injury due to not being actively powered by an electrical motor.
We have found a listing for a fully working 10" x 15" Chandler and Price press for $500 as linked below:
https://www.facebook.com/groups/745025778976939/permalink/3182149498597876/?sale_post_id=3182149498597876
We would like to take advantage of this opportunity to purchase this press, and are working on preliminary plans to handle pickup of the press if the purchase is approved. Additional funds for the needed truck rental are TBD, current best/lowest cost option is a one way Uhaul trailer rental for $275.
MOTION: to approve up to $1,000 for purchase and transportation of a new printing press.
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Relevance |
Increasing accessibilty and safety to a piece of printing equipment. |
Moved By |
John Fabrycki |
Seconded By |
Julie Harris |
For |
Jack Smith, Thomas Fagan, Jayson Woods |
Against |
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Abstain |
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Submitted By |
Jay Phelps |
Agenda Item Title |
Expand refund processing policy to allow Officers with WHMCS to refund up to $1000 |
Problem |
Efficiency - we have a broad refund policy (30 days) but anything over $100 requires even an officer working in WHMCS to seek Pres/Tres approvals |
Solution |
Suggesting we consider making "President, Treasurer or Officer with WHMCS access" able to refund up to $1000. https://dallasmakerspace.org/refunds/
MOTION: To approve as written
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Relevance |
Efficiency |
Moved By |
John Fabrycki |
Seconded By |
Julie Harris |
For |
Jack Smith, Thomas Fagan, Jayson Woods |
Against |
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Abstain |
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Submitted By |
John Fabrycki |
Agenda Item Title |
honorarium |
Problem |
D&O excluded |
Solution |
Allow officers to receive honorarium. |
Relevance |
None |
Moved By |
John Fabrycki |
Seconded By |
Julie Harris |
For |
Thomas Fagan, Jayson Woods |
Against |
Jack Smith |
Abstain |
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Submitted By |
John Fabrycki |
Agenda Item Title |
COO position |
Problem |
Fill the COO position |
Solution |
Confirm Julie and Vincent as Co_COO's |
Relevance |
Leadership |
Moved By |
Jack Smith |
Seconded By |
John Fabrycki |
For |
Thomas Fagan, Jayson Woods |
Against |
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Abstain |
Julie Harris |
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| Agenda Item Title * | Descriptive title of your item |
| Problem * | Enter the description of your item |
| Solution * | |
| Relevance * | Enter the relevance to our mission or tax exempt status |
Save
Add Item
None
12 Jul 2023
MOTION: To Close
- Proposed: Jack Smith
- Seconded: Jayson Woods
Vote:
- For: Unanimous
- Opposed: None
- Abstained: None
CLOSED at 7:43pm
