2023-07-12 Board Meeting

Date

12 Jul 2023

Location

1825 Monetary Lane #104, Carrollton, TX 75006

Google Meet

• ID: https://meet.google.com/bdi-itpp-yxm
• Phone Number: (US) +1 617-675-4444, PIN: 625 741 483 4617#

Call to Order

Prior Minutes

2023-06-07 Board Meeting

MOTION: Approve Prior Minutes

• Proposed:
• Seconded:

Vote:

• For:
• Opposed:
• Abstained:

Financial Statement

Income	65K
Expense	58K
Net	7K

Paid $1,500 honorarium, $700 of donated honorarium. 44 classes total. Membership is over 1,500 members.

Member Recognition

The board would like to recognize and thank the following people:

Jay Phelps and everyone who helped with the auction. Auction proceeds were $11K.

Josh for help with member storage.

Mark for assistance with the VCF show.

Consent Agenda

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New Business

Submitted By	Agenda Item Title	Problem	Solution	Relevance	Pulled from Consent	Moved By	Seconded By	For	Against	Abstain
Julie Harris	Create CLO Position	There is no position for Chief Legal Officer	Create CLO Position - https://source.dallasmakerspace.org/display/OF/Chief+Legal+Officer	Legal	no	Jayson Woods	Jack Smith	Jayson Woods, Julie Harris, Jack Smith, Thomas Fagan, John Fabrycki
Julie Harris	Appoint Kevin Oliver CLO	DMS needs volunteers, especially legal volunteers	Appoint Kevin Oliver CLO	Volunteering	no	John Fabrycki	Thomas Fagan	John Fabrycki, Thomas Fagan, Julie Harris, Jayson Woods, Jack Smith
Julie Harris	Appoint Kobin Chair of Science	Science needs a chair	Appoint Kobin chair of Science - https://talk.dallasmakerspace.org/t/science-elections-june-2023/100398	Volunteers/Science	no	Jack Smith	Julie Harris	Jack Smith, Julie Harris, John Fabrycki, Thomas Fagan, Jayson Woods
Paul Wilson	Additonal Transportation Budget for Letterpress purchase	Transportation costs for the purchase of teh Letterpress in St Louis are higher than original budget, additional funds are needed.	We need a larger budget to allow for a rental of a truck or van capable of transporting a 1500 lb press. The original; plan of borrowing a truck and renting a trailer has not worked out, and therefore a larger budget to pay for the full truck rental is required. We are currently approved for $1000.00 for both the press purchase and transportation ($500 & $500). Currently we expect a minimum budget needed for truck/van rental of $1000, plus a rough gas cost of $280 (1300 miles @ 15mpg, x $3.25/gallon). We request an expansion of the approved budget to a minimum of $2000, preferably $2,500, including the purchase price of the press.	The acquisition of safer equipment to teach printmaking techniques.	no	Julie Harris	Jack Smith	Julie Harris, Jack Smith, Jayson Woods, John Fabrycki, Thomas Fagan
Jay Phelps	Contract for tinted windows to reduce heat input	The rooms exposed to full sun get very warm due to sunshine heat inputs	Infrared blocking films professionally installed will reduce heat loading from sun shinning into Purple, Animatronics, Lobby and 3d Fab by 92%. This will provide a great deal more comfort for these areas and allow us to increase utilization. Energy usage will also be lower in these areas resulting in expense savings over the long term. Discussions with the lease management company on proceeding with this install were positive. From quote acceptance to install is approximately 2 weeks. DMS would need to move items out of the way with all other work, including window cleaning prep and install, being handled by the contractor. Request BOD approval for up to $6,500 for this project. Julie: Motion to approve up to $6500 for window tinting.	Increase utilization and improved comfort of DMS areas and expense savings on energy	no	Julie Harris	Jayson Woods	Julie Harris, Thomas Fagan, Jack Smith, Jayson Woods	John Fabrycki
Jayson Woods	Purchase full set of Dye Sub Ink	Have a full set of Dye Sub Ink on hand	Dye Sub usage is ramping up . We have more and more members utilizing the equipment, and classes fill up fast. We would like to keep a full set (4) of ink cartridges in stock so that downtime for the printer is reduced to hours/minutes, rather than days. Cost of a full set of ink = $524 ($131 each). This would be a one a time purchase. Committee meeting for vote to approve. https://source.dallasmakerspace.org/display/CA/Creative+Arts+Meeting-2023-07-02	Reduce equipment downtime drastically	no	Julie Harris	Jack Smith	Julie Harris, Jack Smith, John Fabrycki, Thomas Fagan, Jayson Woods
Jayson Woods	Appoint Nate Delp to 3D Fab chair	Appoint chair	Appoint Nate Delp to 3D Fab chair. Meeting minutes for this vote. https://source.dallasmakerspace.org/display/3DFAB/3D+Fabrication+Meeting-2023-06-25	3D Fab needs a chair person	no	Thomas Fagan	John Fabrycki	Thomas Fagan, John Fabrycki, Julie Harris, Jayson Woods, Jack Smith
Jayson Woods	approve outside events rules	we currently do not have rules to govern outside events	Approve these rules for outside events. Outside events. 1.) outside events are defined as any event that is unaffiliated with DMS and not sponsored by a committee. 2.) Outside events must use the two rooms in the north lobby unless prior arrangements are made with officers or board of directors. Arrangements must be made prior to the event’s creation. 3.) limit group size to occupancy of room. 4.) nonmembers must stay in the front lobby area, unless accompanied by a member or on tours. 5.) All guests must sign a waiver. 6.) any arrangements must be made by emailing admin@dallasmakerspace.org. 7.) All events must be posted on the DMS events calendar. 8.) Outside events must have a member sponsor and that member sponsor must be onsite from beginning to end of event. 9.) Outside events must be open to DMS members unless prior arrangements have been made 10.) Outside events must not prop open any badge access door unless prior arrangement is made. -------------------------------------------------- Jack motion to approve with revised wording: Outside events. 1.) outside events are defined as any event that is unaffiliated with DMS and not sponsored by a committee. 2.) Outside events must use the two rooms in the north lobby unless prior arrangements are made with officers or board of directors. Arrangements must be made prior to the event’s approval. 3.) limit group size to occupancy of room. 4.) nonmembers must stay in the front lobby area, unless accompanied by a member or on tours. 5.) All guests must sign a waiver. 6.) any arrangements must be made by emailing admin@dallasmakerspace.org. 7.) All events must be posted on the DMS events calendar. 8.) Outside events must have a member sponsor and that member sponsor must be onsite from beginning to end of event. 9.) Outside events must be open to DMS members unless prior arrangements have been made 10.) Outside events must not prop open any badge access door unless prior arrangement is made.	to help govern the space	no	Jack Smith	John Fabrycki	Jack Smith, Julie Harris, John Fabrycki, Jayson Woods, Thomas Fagan
Jayson Woods	vote to approve the updating of the over all rules	our rules was out of date and needed updating	vote to approve the updated rules. I added the rules from the lease and changed wording from logistics committee to COO and other relevant wording. No Rules where added that was not already voted on by the B.O.D.	we needed to update rules to help with confusion from our members	no	Thomas Fagan	Jack Smith	Jack Smith, Thomas Fagan, John Fabrycki, Jayson Woods		Julie Harris

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Emergency Business

MOTION: Motion to approve request to allow Twin Engine (James’ company) to use Dallas Makerspace non-pii data in a case study.

• Proposed: Julie
• Seconded: Jack

Vote:

• For: Julie, Jack, Thomas, John, Jayson
• Opposed:
• Abstained:

Motion:

Next Meeting

16 Aug 2023

19:00