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Dallas Makerspace DMS Source
Archived from the legacy DMS wiki — content may be outdated.

Regular Member Meeting 20161110

This meeting will be held in MIBS SRC3 format.

Time, location

Section titled “Time, location”

20:00, Dallas Makerspace

Approval of prior minutes

Section titled “Approval of prior minutes”

Officer/Committee reports

Section titled “Officer/Committee reports”

Committee chairs are requested to provide their reports in writing. Reports can be short bullet-points.

President

Section titled “President”

Treasurer

Section titled “Treasurer”

Discuss our 6 Goals for November:

  1. Envelopes with USPs with a code
  2. List of all monthly invoices
  3. Set up restricted cash for large purchases
  4. Write process for deposits
  5. Paypal QR code adjustments
  6. Petty cash set up (By Committee or overall)

Committee Chairs

Section titled “Committee Chairs”

Agenda

Section titled “Agenda”

Note: The normal cut-off time for agenda items is the Sunday prior at 11:59pm.

Old business

Section titled “Old business”

New business

Section titled “New business”
  • Discuss rules for events, classes, and honorariums (Walter Anderson for Nicole)
  • Discuss solutions to create a procedure to notify teachers and committee chairs on the outcome of the honorarium denial (Nicole Franczvai)

Minutes

Section titled “Minutes”
====DRAFT MINUTES====


DALLAS MAKER SPACE MEMBER'S MEETING : NOVEMBER 10, 2016


20:13 meeting called to order


====
IN ATTENDANCE (start of meeting)


Jai Sondhi
Zach Metzinger
M.Blatz
Amelia Young
Richard Bauman [?]
Erik Smith
Alex Rhodes
Robert Davidson
Ken Purcell
[UNKNOWN MALE: grey longsleeve shirt, jeans]
Nicole Franczvai
Mellinda Rhodes


12 MEMBERS IN ATTENDANCE AT START OF MEETING, QUORUM IS NOT MET


IN ATTENDANCE (after start of meeting)
Adam Oas
Patrick Thompson
Mark Reynolds
Erin Robertson
Bitta Gray
Pearce Dunlap
Mitch Cerroni
Britton
Andrew LeCody
Lisa Selk
Chris Wychowsky


====
TREASURER'S REPORT


Finance goals for the month:


1. Envelopes with USPs with a code
 - To be supplanted by scanning automation to reduce delay, expense
2. List of all monthly invoices
 - comprehensive list in order to...
   - improve visibility
   - additional resiliency
 - quarterly audits
3. Set up restricted cash for large purchases
 - fellowship
 - committee capital purchase accumulations
4. Write process for deposits
 - binder/wiki to clarify process and eliminate ambiguity
5. Paypal QR code adjustments
 - Old codes coming down!
 - Better segmentation and tracking
 - Accounts
   - Dues
   - Committee consumable funds (via sub-codes w/ add'l segmentation)
6. Petty cash set up (By Committee or overall)
 - Reduce payouts / overhead for small purchases up to $35 (>$1 to send a check)
 - Will implement a minimum for check reimbursements
 - Process to be developed in the future, subject to further development


====
DISCUSSION


Member meetings (Robert Davidson)
 - Robert: Quarterly or as needed rather than monthly
 - Richard: Would rather have something to merit the drive in
 - Alex: Prefer structure and hard cutoff




====
COMMITTEE REPORTS (in addition to agenda)


3d Fab:
 - 2x new printers in the near future
   - double-wide never happened
   - some contention about utilization
   - printer cameras may soon be public
 - Defaced printer has been remedied by Pearce (new plex)
 - New cash box


Autmotive: Gone to Lemons


Blacksmithing: Spooling up for the cooler weather; working on propane


Classroom: OpenCast, new projector


CA:
 - CA store
   - might necessitate sales taxes collection / administration
   - commitee administration concerns
   - Discussion
     - Robert Davidson: past attempts at committee sales have failed; Fastenal
     vending machine may be a thing
     - Zach Metzinger: Of opinion we should not be supplying routine small
     consumables out of DMS funds
     - Alex: Feel that supplying small/inexpensive consumables improves the
     utility of the space


Digital Media: Mighty-Mite transmitter class


Am-Radio SIG:
 - Antenna work ongoing, nearing readiness
 - AC units have issues w/ plumbing


Infra:
 - Printer has been solid
 - Additional calendar features
   - W9's imported to QBO automatically
   - Money classified automatically for honorariums
   - File uploads can be private to instructor/auditors
   - Eventbrite link in event form w/ disclaimer
   - Braintree automation
   - Update pay fields w/ additional statuses


Machine Shop: Need a new chair; Bryan Gangwere is leaving DMS


Metal Shop:
 - sheet metal equipment purchased, inbound
 - plasmacam training is ongoing!
 - welders being repaired


PR:
 - Trebuchet won heavyweight class for distance
 - Tour guide pieces of flare
 - Hackathon thing next week


====
INFORMAL AGENDA (Quorum not met, no actionable agenda items)




1. Discuss rules for events, classes, and honorariums (Walter Anderson for
Nicole)
 - Bitta: impractical for atendees to source items on their own for some
 classes or activities due to economy of scale
 - Erik: person-to-person cash transactions are outside of DMS responsibility
 - Alex: verbiage may need to be altered at next BoD meeting; have discussed
 chairs approving reimbursement or pre-purchase for reasonable class/event
 consumables
 - Jai: Indicating that material may be purchased at time of class from
 instructor in event description should be OK
 - Nicole: informal transactions are already occurring
 - Ken: Description should simply be descriptive enough to ensure clear
 communication of independent fees
 - Alex: Chairperson filter/approval to ensure reasonable materials fee /
 eliminate double-dipping potential for honorarium classes
 - Alex INFOMAL POLL: Honorarium no matter what (fee+honorarium)?
 [zero support]
 - Pearce: Secondary additional fee is a bit weird; indirect DMS involvement
 with advertisement of the person-to-person sale
 - Jai: Materials going through DMS payment systems should be the basic/minimum
 in order to teach the skill
 - Pearce: Offer class on condition that basic materials are included no matter
 what - all attendees pay for the base level upgrade or no
 - Marshall: Vaguearies for better material ...
 - Alex: Eventbrite fee will auto-disallow honorarium; basic kit should be the
 standard
 - Nicole: Generally OK With CA stocking the basic kit...




2. Discuss solutions to create a procedure to notify teachers and committee
chairs on the outcome of the honorarium denial (Nicole Franczvai)
 - Nicole: No interest in discussing this issue
 - Alex: [Calendar demo]
 - Bitta: Reverse order on event history?
 - Alex: iCal feed available-ish
 - Brit: quota for new members?  help retain new members / reduce churn.
   - Alex: Join date not something we track
   - Ken: This has been an issue since the start of time
 - Brit: LMS adds massive overhead vs a simpler testing system - no need to
 secure content, track page views, etc

Migrated from the legacy DMS wiki: original page