Board of Directors Meeting 20190706 Special Meeting

Notes

8:44 AM - Waive Consent - unanimous

8:45 AM - Motion to update the minutes to address the email signature issue. Update wording to “email signature from Chair or Vice Chair must be attached to the original submission” - action to Erik to correct previous minutes of Rule 6 update to reflect the item that was previously voted on. Julie motion - Scott second

8:46 AM approve Materials Expense Check of $428.55 - Motion - Julie, Second Scott - Unanimous

8:52 - Clarify with Brian, we are now one week into the 30 day period based on the last round of signed checks.

8:53 - Make Pearce a procurement officer - Motion Julie - Second Ken - unanimous

8:54 - Give the treasurer the ability to cancel cards with cause, must notify the board and provide documentation on the cause. Example - “Joe’s” card is canceled because he requested cancellation” or “Joe” is canceled due to violation of card policies

Motion, give the CFO/Treasurer the authority to cancel and or suspend cards with cause. Notice and documentation will be provided to the board within 24 hours.

Motion - Julie - Marshall second - Unanimous

9:01 AM- Member suspension - Reviewed his response - There is a recurring petty theft issue with a member. Members response is the same he had for woodshop with the same issue which lead to a previous committee ban. Marshall - motion to suspend for 6 months Scott Second 4 in favor one abstain

9:15 AM Motion to adjourn - Julie - Scott second - Unanimous

Minutes

08:44 CALL TO ORDER

ATTENDANCE
- Marshal B.
- Scott Blevins
- Julie Harris
- James Henningson
- Ken Purcell


----
MOTION: Waive requirement for advance notice
- Unanimous


----
MOTION: Update Standing Rules Finances, Rule 6 first sentence from:
'All invoices or reimbursement requests presented for payment must be signed by a Committee Chair or Vice-Chair, and submitted to Finance within 30 calendar days of the expense being incurred.'
... to ....
'All invoices or reimbursement requests presented for payment must be signed or authorized via e-mail by a Committee Chair or Vice-Chair, and submitted to Finance within 30 calendar days of the expense being incurred.'
- Proposed: Julie
- Seconded: Scott
- VOTE:
  - For: Unanimous
- MOTION PASSED


----
MOTION: approve Materials Expense Check of $428.55 to Astrud or Paul Wilson
- Proposed: Julie
- Seconded: Scott
- VOTE:
  - For: Unanimous
- MOTION PASSED


----
MOTION: Appoint Pearce Dunlap as Procurement Agent
- Proposed: Julie
- Seconded: Ken
- VOTE:
  - For: Unanimous
- MOTION PASSED


----
MOTION: Grant the CFO/Treasurer the authority to cancel and or suspend cards with cause. Notice and documentation will be provided to the board within 24 hours.
- Proposed: Julie
- Seconded: Marshall
- VOTE:
  - For: Unanimous
- MOTION PASSED


----
MOTION: Expel Chris Fazio from the Dallas Makerspace for 6 months due to repeatedly engaging in petty theft
- Proposed: Scott
- Seconded: Marshall
- VOTE:
  - For: 4
  - Abstained: 1
- MOTION PASSED


----
09:15 MEETING ADJOURNED