Board of Directors Meeting 20161201

Emergency Board Meeting

Time, location

20:10, Dallas Makerspace

New Business

Creation of Competitive Robotics Committee (Phil Luetchford)

Problem: Dallas Makerspace Board of Directors,

We, the undersigned, propose establishing a new committee, entitled “Competitive Robotics,” beginning immediately under the direction of the Board of Directors at the Dallas Makerspace. The purpose of the Competitive Robotics Committee is to organize robotics competitions at the Makerspace, to educate the membership about robotics, and to compete in regional, national, and international robotics competitions including BattleBots. We held a meeting that was open to the Makerspace Membership and elected Frank Lima to be our initial Chairperson. We request 4’x8’ of storage space in the Workshop.

Thank you for your consideration.

Signed,

Phil Luetchford

Frank Lima

Mitch Cerroni

Krissy Heishman

Darcy Neal

Morgan Thomas

Brian Luetchford

Michael Smith

Julio Nieto

Patrick Thompson

https://dallasmakerspace.org/wiki/Competitive_robotics_committee

Solution : Approve the Competitive robotics committee and appoint Frank Lima as the committee chair.

Review bylaws (Alex Rodes)

Problem: Our bylaws have not been updated in many years and need a review to ensure their legitimacy and that we are in compliance

Solution: Allocate $1500 to Financial Committee for the purpose of hiring an attorney to review our bylaws, voting processes, and provide counsel to the Board

Minutes

EMERGENCY BOARD MEETING 12/1/2016

MEETING CALLED TO ORDER 20:10

==== IN ADDENDANCE ====

 - Robert Davidson
 - Luke Olson
 - Ken Purcell
 - Alex Rhodes
 - Erik Smith


==== AGENDA ====

1. Waive requirement for advanced notice
 - MOTION
   - Proposed by : Erik Smith
   - Seconded by : Robert Davidson
   - Passed by unanimous consent

2. Creation of Competitive Robotics Committee (Phil Luetchford)
 - PROPOSAL : Approve the creation of the Competitive robotics committee and
 appoint Frank Lima as the committee chair.
 - DISCUSSION
   - Robert: Needed for funding/promo package
   - Luke: Storage... ?
   - Erik: I am amenable to negotiating storage availability
 - MOTION
   - Proposed by : Erik Smith
   - Seconded by : Alex Rhodes
   - Motion passes unanimously

3. Review bylaws (Alex Rodes)
 - PROPOSAL : Allocate $1500 to Financial Committee for the purpose of hiring
 an attorney to review our bylaws, voting processes, and provide counsel to the
 Board
 - DISCUSSION
   - Luke: It's not worth spending the money for electronic voting
   - Alex: Want review of member meeting powers, electronic voting questions,
   voting rights reset
   - Erik: Electronic voting could be legal with a change to the bylaws
 - MOTION
   - Proposed by : Robert Davidson
   - Seconded by : Luke Olson
   - Motion passes unanimously


==== FREE DISCUSSSIION ====

 - Alex : Suggested change to Honorarium to change payout based on attendance
 rather than signup
 - Luke : Some honorarium reimbursements going through next day



20:38 MEETING ADJOURNS

Action Items

• [X] Allocate $1500 to Financial Committee for the purpose of hiring an attorney to review our bylaws, voting processes, and provide counsel to the Board

QBO Journal Entry: BOD1004