Board of Directors Meeting 20110608

• To be held in MIBS SRC3 format

Time, location

20:00, Dallas Makerspace

Approval of prior minutes

Previous minutes

Officer/Committee reports

• Treasurer - John Haskins will report on our finances.

Committee chair

Agenda

Rules And Policies

• Problem: We don’t have an official Rules And Policies document.
• Why: The space and organization needs a set of clearly defined rules, at least for the most important issues.
• Solution 1: Approve the Rules and Policies page as of revision 3465.

Old business

New business

Adjournment

Minutes

Dallas Makerspace Board Meeting June 8th, 2011

Board Members Present

• Peter Smith
• Alyssa Pipe
• Andrew LeCody
• Leland Flynn
• Nicole Greeley

Brought to Order

Meeting brought to order at: 7:27 by: Andrew LeCody

Vote

• Waiver of notice for meeting
  • Aye: 5
  • Nay: 0

Vote

• Approval of prior minutes
  • Aye: 5
  • Nay:0

Report from John Haskins, Treasurer

• Still has not gotten reports from Doug Emes.
• 3200 in the account as of right now.
• Pulling in 2000 a month via membership fees

Action Item: Andrew will begin emailing those members who have not changed over to the new paypal.

Agenda Item 1-DPRG/DMS funds

• Formal request has been issued via Peter Smith for 5,000 immediate transfer funds.
• Peter to propose disbanding the DPRG Makerspace steering committee at the next held DPRG BoD meeting
• Suggested we begin putting all our corresspondance via DPRG president and vice-president

• Action Item: Andrew LeCody needs to disable members no longer in good standing.
• Action Item: Andrew LeCody needs to get in contact with Brian Smith
• Action Item: Put link to “Like Us” on blog or any other DMS site.
• Action Item: put new debit card on meetup.com payment
• Action Item: sync up events and blog entries with meetup,com. Andrew will look into an rss feed to link our blog stuff with meetup.com
• Action Item: Nicole to catch up on blog posts. Leland will write blog on Ubuntu Arm.
• Action Item: Leland to write up liability waiver for minors stating that they will abide by the Rules and policies.
• Action Item: Operations and Facilities Committee to create a database of inventory.
• Action Item: Andrew and Peter will finish application tonight and submit.

Vote

• Andrew proposed we approve spending of $850 from DMS fund to pay for 501c3 application
  • Aye: 5
  • Nay: 0

Agenda Item 2-Progress on New Space

• Have not heard from the landlord
• Action Item: Peter to contact Wylie brothers about status of application.
• Need co-signer for loan application.
• Proposed Lease Signing members proposed: Andrew LeCody, Peter Smith, Leland Flynn
• Proposed ideas for security at the new space: camera system, lock system, badge system, upgrade security on the rollup door, set up system for the onsite motion detectors.
• Action Item: Peter to come up with system for camera security system.
• Action Item: Bring up the security issues at Next Thursday’s meeting.

Vote

• create the Security Committee who’s purpose is to discuss and implement a plan of action concerning any and all security issues at the new space
  • Aye: 5
  • Nay: 0

• Action Item: Detailing the three committees and their chairmen and the status of the space.

Agenda Item 3-Insurance on Current Space

• Insurance is about to expire with current agency.
• Need to see if there is a Board Insurance we can add to our insurance to protect BOD.

• Action Item: Nicole to obtain quotes on other insurance companies by end of month.
  • Notes: mention non-profit, protection for BOD, general liability.

Meeting adjourned at 8:41 by Andrew LeCody

Note: draft version of meeting minutes go to the Talk Page first, upon ratifying at the *next* meeting they will be moved to the normal page.