Logistics Committee Meeting 20190505 meeting notes

Author’s note: This is a subjective, non-sequential, somewhat less than exhaustive summary of the meeting from the perspective of one individual in attendance.

Convene 14:00

STORAGE PLAN
Kris
 Committee voted to procure black and yellow bins (when?)
 Brad Simms company has donated racks for bins
 Bins rented @ $100/yr
 Free storage upon application, voted by committee
 Teachers 3x month threshold get a free bins\
 Can only go to 12' per FM
 Committes get space (?)
 Griggs will write up legalese
 Liable for lock
 Up to 3 bins located variously, assess for future viability
 Cube walls for odd/short-term storage
 Woodshop will take up vertical storage
 Workshop is a mess because of transition
 Drying racks w/ 24-hour under table - infra will provide IT solution
 Willing to enforce rules and assess as time goes on
 Will assign extensions based on need
 Do not want to offsite - would rather call than move
 Have talked to everyone about what they want - main conern is odd shaped items
 Up to 2400 slots in racks
 Kathy (PureTax) will be tasked with administration

David
 ~$1/sqft/month
 Estimating 5-6x over actual cost
 Initial $10 for bins?
 Storage Agreement will be worked by Griggs, termas will inclue expiry/breach terms that transfer title
 Year period chosen for convenience of admin

Stan
 308 bins inbound Monday

Pearce
 Only seen BoD agenda item - no other documents
 Is replacing workshop project storage?
  Kris: Yes
 Concerned that new storage plan will be troublesome for bigger things, non-enforcement of rules
 Will consistently enforce rules
 Do not want to add new rules

Merissa
 Brandon will enforce rules
 Have helped on project storage in the past, few volunteers
 Admin sounds like it will be troublesome
 Complaints about little bins

Alex
 Storage was always meant to be short term, temporary
 Not intended to support business usage
 We are now some ways from where we were meant to be
 We should aim for 80% satisfaction

Jim
 Concern about metal storage - bins not sufficient
 Believe that bins will make for easier enforcement

Brian
 Noticed that the place looks awful after some absence
 No storage available because of lack of enforcement
 All tables are full
 No place to work on projects because of storage overflow

Cairren
 Have been trying to find a place in storage for 4 months
 Only accessible storage is overhead - thus no favoritism
 More users, need new rules

Freddy
 How yot motivate volunteers?
  Kris: need to ask people straight to their face to get results - specific time/outcomes
  Pearce: extensions more likely to be offered based on volunteerism
  Merissa: Enforce rules and set example as chair
 How to deal with lack of volunteerism - been to 3/4 meetings which were just Kris/Axie
  Pearce: Until volunteers needing extensions step up, will seek friends and other willing members to get the work done that needs to be done
  Kris: Much of the housekeeping presently being done by Cintas.  Concerned about non-memner volunteers doing work.
  Cairren: catch more flies with honey than vinegar.  Fear does not motivate.  Respect, seeking input more likely to inspire volunteerism.  History of disrespect to the members.
  Merissa: important to respect the rules of the space
  Kris: Need to educate people - have used humor previously, but need to keep at it.