Slaying The Form 990 EZ

This page includes resources used to complete the IRS form 990-EZ.

Should I file the 990-EZ, 990-N, or regular 990?

http://www.irs.gov/Charities-&-Non-Profits/Gross-Receipts-Normally-$25,000-$50,000-or-Less

2013 (approximate)

(120221+56896+33790)/3=70302 = Form 990-EZ

http://www.irs.gov/instructions/i990/ch01.html

Form 990 must be filed by an organization exempt from income tax under section 501(a) (including an organization that has not applied for recognition of exemption)
if it has either (1) gross receipts greater than or equal to $200,000 or (2) total assets greater than or equal to $500,000 at the end of the tax year
(with exceptions described below for organizations eligible to submit Form 990-N and for certain organizations described in Section B.
Organizations Not Required to File Form 990 or 990-EZ, later).

2014 (approximate):

~$247,285 in revenue = Form 990

When should I file the 990-EZ?

File Form 990-EZ by the 15th day of the 5th month after the organization’s accounting period ends (May 15 for a calendar-year filer).

This means you file on May 15th if your accounting period goes from Jan 1 to Dec 31.

Types of Sales

Line 7a. Sales of inventory
- Inventory items are goods the organization makes to sell to others, or that it buys for resale. (pearce’s stickers)
Line 8. Other Revenue
- royalties that are not investment income or program service revenue (like Eber’s vending machine)
Lines 5a through 5c. Gains (or Losses) From Sale of Assets Other Than Inventory
- Sales of investments
- sales of all other non-inventory assets (program-related investments and fixed assets used by the organization in its related and unrelated activities)

Note: Don’t count sales as fundraising. Fundraising events and activities raise funds by offering goods or services that have more than a nominal or insubstantial value (compared to the price charged) for a payment that is more than the direct cost of those goods or services.

Source: Form 990-EZ Instructions From The IRS

Sales of donated items appear to go on Line 8: http://www.nctrcriders.org/sitebuildercontent/sitebuilderfiles/2008990eznctrcpublicinspection.pdf

Vehicle sales also appear to go on Line 8: http://pdfs.citizenaudit.org/2010_12_EO/54-1082958_990EO_201006.pdf

Additional Descriptions of Lines

Line 16

The amount of stuff that falls under Line 16 - Other Expenses is massive.

Examples From UCOA Keyword List

Advertising expenses
Affiliate payments
Airfare, train fare, bus fare
Amortization - depreciable assets - allowable
Amortization -- Leasehold improvement - allowable
Artwork - purchased
Auto allowance for employees & volunteers
Automobile insurance
Automotive - interest on loans & leases
Automotive equipment depreciation - allowable
Award plaques, non-cash prizes to clients
Bad debt expense
Board meetings, luncheons, dinners
Bookeeping supplies
Books, subscriptions, references
Building & grounds maintenance & supplies
Building purchases
Building rent & parking fees
Bus, subway, & taxicab fares
Business interruption insurance
Capital purchases - buildings
Capital purchases - equipment
Capital purchases - land
Capital purchases - vehicles
Car rental for travel
Classroom supplies
Computer related service fees
Computer service bureau fees
Computers - rental & maintenance
Conferences, conventions, meetings
Contingency provisions
Continuing education for employees
Contributed materials & supplies
Contributed use of facilities & utilities
Conventions, meetings, conferences
Copy equipment rental & maintenance
Copying & duplicating - outside services
Copying & duplicating materials & supplies
Craft supplies
Credit card discount fees
Credit card fees
Degree programs for employees
Delivery & messenger service
Deprec & amort - allowable
Deprec & amort - not allowable
Depreciation -- automotive equipment - allowable
Depreciation -- buildings - allowable
Depreciation - equipment - allowable
Depreciation, amortization, depletion - allowable
Directors' and officers' liability insurance
Donated  facilities
Donated materials & supplies
Drugs & medicines (clinic use only)
Dues for employee & organization memberships
Duplicating & copying - outside services
Duplicating & copying materials & supplies
Duplicating equipment rental & maintenance
Electricity
Employee development, education, etc
Employee memberships
Equipment - donated use of
Equipment - loan & lease interest
Equipment depreciation - allowable
Equipment maintenance supplies
Equipment purchases
Equipment rental - meetings, conferences
Equipment rental & maintenance
Expenses - other
Facilities and utilities - donated
Facility rental - meetings, etc
FAX
Federal Express, UPS, other overnight
Fees - outside mailing service
Fees for outside computer services
Fidelity bonds
Film purchases & processing
Films - produced by others
Fines, penalties, judgements
First aid supplies for employees
Food & beverage - non-program related
Food & beverage - program related
Food & beverage costs for meetings, etc
Food & beverage for employees & visitors
Food & beverage services to clients
Freight, trucking
Gas
Gas & oil -- shipping (delivery) related
Gas & oil -- travel related
General liability insurance
Government registration fees (state charity)
Heating oil
Honoraria & expenses for speakers
Hotel, meals, & incidental expenses
Housekeeping & janitorial services
Housekeeping, laundry, & linen supplies
Incorporation & other organizational expenses
In-house publications
Insurance - business interruption
Insurance - company shipping vehicles
Insurance - company travel vehicles
Insurance - directors' & officers' liab
Insurance - excluding employee related
Insurance - fidelity bonds
Insurance - general liability
Insurance - malpractice
Insurance - meeting cancelation
Insurance - non-employee related
Insurance - professional liability
Insurance - property
Insurance on shipping & delivery vehicles
Insurance on travel vehicles (automobiles)
Interest - general
Interest on automobile loans & leases
Interest on equipment loans & leases
Interest on mortgages
Interest on other long-term debt
Interest on other short-term debt
Interest on truck loans & leases
Internet access fees
Janitorial & similar service fees
Judgments, fines, & penalties
Land purchases
Laundry, linen, & housekeeping supplies
Lease interest
Leasehold improvement - capital purchase
Leasing costs - shipping vehicles (not intr)
Leasing costs - travel vehicles (not intr )
Liability insurance
License fees - other
Licenses & permits - occupancy related
Licenses & permits - shipping vehicles
Licenses & permits - travel vehicles
List rental
Local & out-of-town travel
Local bus, subway, & taxicab fares - travel
Long-term debt interest
Mailgram
Mailing services
Maintenance -- company travel vehicles
Maintenance - copiers, computers, etc
Maintenance & supplies - building & grounds
Maintenance of shipping (delivery) vehicles
Maintsupplies - copiers, computers, etc
Malpractice insurance
Meals, hotel, & incidental expenses
Medicine & drugs (clinic use only)
Meeting cancelation insurance
Meeting space & equipment rental
Meeting supplies
Meeting, etc- registration fees
Meetings - food & beverage costs
Meetings - notices, badges
Meetings - related printing costs
Meetings - speakers' honoraria & expenses
Meetings, conferences, conventions
Meetings, etc- employee & volunteer travel
Meetings, luncheons, dinners with board
Meetings, luncheons, dinners with volunteers
Membership dues - organization
Membership dues for employees & organization
Messenger & delivery service
Mortgage interest
Motor vehicle insurance
Moving expenses
Newsletters, leaflets - purchased
Notices, badges for meetings
Occupancy
Occupancy (rent, parking fees)
Occupancy related licenses & permits
Office rent
Office supplies
Oil for heating
Organizational (corp) expenses
Organization's memberships
Other expenses
Outside computer services
Outside copying & duplicating services
Outside mailing service fees
Overnight (e g , Federal Express, UPS)
Paper, ink, film, & copying materials
Parcel post & postage
Parking fees & building rent
Parking space rental
Payments to affiliates
Penalties, judgements, & fines
Per deim expenses
Periodicals
Permit fees - other
Permits & licenses - occupancy related
Permits & licenses -- shipping vehicles
Permits & licenses -- travel vehicles
Personal property taxes
Photo copying - purchased
Photography - purchased
Postage & parcel post
Postage & shipping
Postage meters - rental & maintenance
Postal permit fees
Printing & copying
Printing costs - meetings, conferences, etc
Production fees - meetings, etc
Professional liability insurance
Property insurance
Property taxes - personal
Prosthetic appliances (clinic use only)
Provision for contingencies
Publications - in-house
Publications (published by others)
Purchase of books, publications
Purchases - buildings
Purchases - equipment
Purchases - land
Purchases - vehicle
Real estate taxes
Recordings - produced by others
Recreational supplies
Reference materials
Registration fees for meetings, etc
Rent, parking, other occupancy
Rental - car for travel
Rental - copiers, computers, postage meters
Rental expense for outside lists
Rental of space & equip for meetings, etc
Rental of trucks for shipping (delivery)
Repairs -- company travel vehicles
Repairs of shipping (delivery) vehicles
Royalty payments
Safety deposit box fees
Sales taxes
Service bureau fees - computer related
Sewer & water
Shipping - insurance -- company vehicles
Shipping - interest on truck loans & leases
Shipping - leasing costs - vehicles (no intr)
Shipping - licenses & permits for vehicles
Shipping - tires -- company vehicles
Shipping & delivery vehicle insurance
Shipping (delivery)
Shipping (delivery) - gas & oil
Shipping (delivery) & postage
Shipping (delivery) vehicle maintenance
Short-term debt interest
Speakers' honoraria & expenses for meetings
Staff development
Staff development, education, training, etc
State & local charity registration fees
Stationary, typing, accounting, etc supplies
Storage space rental
Subscriptions to other publications
Subscriptions to periodicals
Subway, & taxicab fares
Supplies
Supplies - classroom
Supplies - computer, typing, accounting, etc
Supplies - conferences, conventions, meetings
Supplies - donated materials
Supplies - equipment maintenance
Supplies - first aid for employees
Supplies - housekeeping, laundry, & linen
Supplies - paper, ink, film, & copying mat'ls
Supplies & maintenance - building & grounds
Supplies- plaques, non-cash prizes for clients
Taxes - other
Taxes - property, similar
Taxes - real estate
Taxes - sales
Taxes - unrelated business income (UBIT)
Taxicab fares
Telecommunications
Telegram, telex
Telegraph expense (mailgram, etc )
Telephone & telecommunications
Telephone equipment maintenance
Telephone related expense
Tires - company shipping vehicles
Tires - company travel vehicles
Training seminars & workshops for staff
Transportation - travel related
Travel
Travel - airfare, train fare, bus fare
Travel - auto allowance for employees
Travel - for volunteers on business
Travel - gas & oil
Travel - hotel, meals, & incidental expenses
Travel - insurance - company vehicles
Travel - interest on auto loans & leases
Travel - leasing costs - vehicles (not intr )
Travel - licenses & permits on vehicles
Travel - local & out-of-town travel
Travel - local bus, subway, & taxicab fares
Travel - per diem payments
Travel - repairs - company vehicles
Travel - tires - company vehicles
Travel & travel-related transportation
Travel for meetings & conferences
Travel vehicle (automobile) insurance
Truck loan & lease interest
Truck maintenance - shipping (delivery)
Truck rental for shipping (delivery)
Trucking, freight
Typewriter rental & maintenance
Typewriter supplies
UBIT taxes
Uncollected accounts receivable (bad debt)
UPS, Federal Express, other overnight
Use of facilities and utilities - donated
Utilities
Utilities & use of facilities - donated
Vehicle purchases
Vocational supplies
Water & sewer
Web design fees

Examples From Other 501c3’s

Migrated from the legacy DMS wiki: original page