Operations Meeting 20150410
Andrew LeCody - 5:07 PM Reminder, this meeting will start at 6pm. If anyone would like to join, please add them before that time. Krissy Heishman - 5:16 PM roger roger 10-4 over Robert Davidson - 5:25 PM http://aimeeiarussiphotography.com/
anyone want to see how much this costsUnless someone else knows how to import inside photos to google mapsKrissy Heishman - 5:25 PMvery cool!ya i've always wondered how businesses were doing that tbhAndrew LeCody - 5:26 PMplease use the ops chat for stuff until the meeting startsBrooks Scharff - 5:26 PMNot meeting related.Robert Davidson - 5:27 PMSorry my badAndrew LeCody - 5:59 PMOk guys, meeting is starting. Please say "present" if you are here. I'll wait until about 6:05 to continue or until everyone checks in, whichever is first.Lisa Selk - 5:59 PMpresentKrissy Heishman - 5:59 PMpresentWilliam Petefish - 6:00 PMpresentPearce Dunlap - 6:00 PMPresentStan Simmons - 6:00 PMPresentBenjamin Groves - 6:00 PM🎁Brandon Green - 6:00 PM"present"Brooks Scharff - 6:00 PMPresentLisa Selk - 6:00 PM***aaawww*** thanks Ben.. you shouldn't have! 😃Stan Simmons - 6:00 PMLook at that... Ben is gifted.Ken Purcell - 6:00 PMPresentfrank lima - 6:01 PMPresentMatt "Comter" Zeisler - 6:01 PMPresentNick Sainz - 6:01 PMPresentAndrew LeCody - 6:02 PMRobert, Ed and Allen?frank lima - 6:02 PMAgenda for meeting?Andrew LeCody - 6:02 PMcommittee nomination, to present to the boardAlex Rhodes joined the conversationBrandon Green - 6:03 PMCan I ask probably ops related questions? or just in normal ops hangoutAndrew LeCody - 6:03 PMlets keep chatter in here to a minimum after 6:05Pearce Dunlap - 6:03 PMI have an item I'd like to talk about too before throwing it to talk or somethingAndrew LeCody - 6:03 PMright now we're waiting for everyone to "show up"Alex, if you are present, please say presentAlex, Ed, Robert and Allen?Alex Rhodes - 6:07 PMim heresorryi just got out of the car and to a computer nowLisa Selk - 6:07 PM👍Andrew LeCody - 6:07 PMok, here's who is currently present and accounted for:AlexBrandonBenWilliamFrankPearceLisaKenNickKrissyStanBrooksMattif Ed, Robert or Allen show up, and I miss it, please let me knowRobert Davidson - 6:08 PMHereAndrew LeCody - 6:08 PMthanks robertfrank lima - 6:08 PMAs this came up in the pervious meeting who is allowed to vote?Andrew LeCody - 6:09 PManyone who has joined the meetingNick Sainz - 6:09 PMAlso, If we would like to request meeting be held in person at the space, how would we do that?Andrew LeCody - 6:10 PMrespond to that thread sometime BEFORE the meeting startedPearce Dunlap - 6:10 PMI'm in Midlothian...Andrew LeCody - 6:10 PMwhich was over a week agoRobert Davidson - 6:10 PMat dinnerNick Sainz - 6:11 PMI would like to point out that the meeting was requested to be held in person at the end of the last meetingLisa Selk - 6:11 PMI'm present (my physical location is of no concern 😉 😃 )William Petefish - 6:11 PM+1 for lisa...Alex Rhodes - 6:11 PMSo whats on the agenda?Andrew LeCody - 6:11 PMok guys, so moving onfirst agenda item will be our recommendation to the board for the committee chair, would anyone like to throw their hat in?frank lima - 6:12 PMI would like to nominate Allan WanBrandon Green - 6:12 PMThrowing these out there for later topics, was there any response to request for feedback on storage policy? What is ETA of the rfid storage cabinet project? When is next cleaning of project storage going to be?Nick Sainz - 6:12 PMI would like to suggest we go with the recomendation from the previous meeting.Andrew LeCody - 6:12 PMBrandon, we'll get to those after the recommendation voteI would like to continue as chair, if the committee approvesI'll assume Allen accepts Frank's nomination, since he's stated as muchRobert Davidson - 6:13 PMAnyone knows where Alan is?Andrew LeCody - 6:13 PManyone else?Robert Davidson - 6:13 PMIt seems pretty bad not showing up....Nick Sainz - 6:14 PMI can go look for him one sec.Andrew LeCody - 6:14 PMRobert, not sure, I added him to this chatBrandon Green - 6:14 PMLast I heard he wasn't planning on attending meeting as he prefers in personAlex Rhodes - 6:14 PMHe told me he has a tablet nowand a gmail accountI dont understand why hes not hereAndrew LeCody - 6:14 PMyeah, he's got an @dallasmakerspace.org accountBrooks Scharff - 6:14 PMI also heard that he has a gmail account and an android tablet for the purpose of joining these meetingsPearce Dunlap - 6:15 PMHe had the tablet since ladybird*Andrew LeCody - 6:15 PMwe're getting a bit off topic guysRobert Davidson - 6:15 PMI am concerned with Allan's ability to communicate that is my concernWell it leaves me no choice who to vote forLisa Selk - 6:15 PMAre there any major traffic issues that might be preventing him from safely joining at the moment? If so, we can wait five more minutes to give him time to pull over and post an update.Pearce Dunlap - 6:16 PMReasonable questionLisa Selk - 6:16 PMOtherwise, we are already 15 minutes into the meetingAndrew LeCody - 6:16 PMif someone would like to call him (I don't think I have his number) that would be goodNick Sainz - 6:16 PMI believe he was headed to the bank to try and get DMS info on a safety deposit box. Seemed time critical with the bank closing at 6.Lisa Selk - 6:16 PMI would like to believe he would call to let someone know he will have to be late due to traffic or something.Alex Rhodes - 6:17 PMcallingAndrew LeCody - 6:17 PMthanks AlexLisa Selk - 6:17 PMYup, Thanks!Pearce Dunlap - 6:17 PMCan I post my topic while we wait? Or hold till laterAndrew LeCody - 6:18 PMPearce, sureKen Purcell - 6:18 PMI appreciate your waiting, 5 more minutes is more than fairAndrew LeCody - 6:18 PMI'm tempted to jump on the tekkit server while we wait 😃William Petefish - 6:19 PMOk... I do have a question.Ken Purcell - 6:19 PMBut then we can move onAndrew LeCody - 6:19 PMPearce, what was your item?Pearce Dunlap - 6:19 PMBrandon's kind of touches on it. I'd like to look at implementing paid storage again. We have a lot of people monopolizing the project storageAndrew LeCody - 6:19 PMWilliam, if your question is a discussion, please wait until after Pearce and brandonPearce Dunlap - 6:19 PMI'd like Allen to be here for the discussion of it, he had some good ideas on how to go about itLisa Selk - 6:19 PMI second Paid Storage!Andrew LeCody - 6:20 PMah, ok, then lets tackle Brandon's other questions in the meantimeLisa Selk - 6:20 PMokWilliam Petefish - 6:20 PMNot so much a discussion, as a general question, but I will let brandon go first.Andrew LeCody - 6:21 PM"What is ETA of the rfid storage cabinet project?" unknown, Lance and Gus are working on it, but I don't know the current status. We're still waiting on the RFID interlock too 😞William Petefish - 6:21 PM2 for one... well done sir.Stan Simmons - 6:22 PMGus has the software side of the RFID stuff working well. Lance has started gathering all the parts, I'm unsure how far he is on it.Andrew LeCody - 6:22 PMawesome, thanks Stan"When is next cleaning of project storage going to be?" We originally intended to do one last night, but lost steam after the meeting.William Petefish - 6:22 PMI have been saying it for a while now, It smells like a dead project... When can we expect a working prototype?Andrew LeCody - 6:22 PMI think the current set of people handling storage are burning out on itWilliam Petefish - 6:22 PM*the interlock that is.Stan Simmons - 6:23 PMUnknown on the interlock. Lance was looking at the locking mechanism when I talked to him on THurAndrew LeCody - 6:23 PMperhaps we should swap out or add more authorized cleaners?Pearce Dunlap - 6:23 PMThe Haas prototype seems functionalBrandon Green - 6:23 PMwould having more formally scheduled cleaning times be helpful? With idea that others could show up at that time to helpAndrew LeCody - 6:23 PMBrandon, that sounds goodNick Sainz - 6:24 PMDid I miss something, what is the topic at hand?Andrew LeCody - 6:24 PMwe may want to do it on a night other than ThursdayNick, we're discussing project storageStan Simmons - 6:24 PMI'll be happy to help on the cleaning of project storage.... on the lower levels. 😉Andrew LeCody - 6:24 PMand waiting for Alex to get ahold of AllenNick Sainz - 6:24 PMI've seen Haas, cleaning, and RFIDKrissy Heishman - 6:24 PMi'll be going mobile here but will still be monitoring the chatAndrew LeCody - 6:24 PMthere's not much more to talk about on the RFID, since Lance and Gus aren't Ops or in the chatAlex Rhodes - 6:25 PMOK. Updatesallen isnt joiningNick Sainz - 6:25 PMok, sorry just got mixed upAlex Rhodes - 6:25 PMHe doesnt want an online meetingsecond. I believe there should still be free storage, but paid after a certain dateLisa Selk - 6:26 PMWeekends work best for me.I would like to start seeing the items removed from project storage be moved to the give-away shelf, if potentially useful.'n regarding giveaway shelf... I would like to see it split - "techie/hardware stuff' and 'other crap'... allow the hardware stuff to live a couple weeks. the other crap a week...Andrew LeCody - 6:26 PMok, let's table the non-chair topics for now and get back on trackAlex Rhodes - 6:26 PMthird. Kent is now helping lance and gus on the interlockBenjamin Groves - 6:26 PM+1 Alex on the storage - good ideaAndrew LeCody - 6:26 PMguys, please stick to the chair topic for nowAlex Rhodes - 6:26 PMNick scroll up. everything is recordedAndrew LeCody - 6:26 PMwe'll loop back to rfid and storageKen Purcell - 6:26 PMFor storage put up a deposit in advance, loss it after 30 daysAndrew LeCody - 6:27 PMok, so for chair we have myself and AllenBrandon Green - 6:27 PManything to discuss before voting?Nick Sainz - 6:27 PMI get it is recorded, just following chat is a bit confusing,Lisa Selk - 6:27 PMwe can talk slower, if it will help.. just let us know 😃Nick Sainz - 6:28 PMAs all that is required to vote is to show up, I would move that we go with the vote from last timeAlex Rhodes - 6:28 PMwhat? NoNick Sainz - 6:29 PMwe can approach any member that voted through my account to make sure there was no foul playAndrew LeCody - 6:29 PMNick, the resolution is a non-bind recommendation to the board, lets stick with the meeting as plannedas posted in the thread, a week ago, this is an online meeting onlyNick Sainz - 6:29 PMwasn't voting rights the concern with the last meeting?Andrew LeCody - 6:30 PMno, derailing the meeting was the concernBrooks Scharff - 6:30 PMYeah, can we avoid the main reason the last meeting was terrible?We all agreed that voting using someone else's account was the problemNick Sainz - 6:30 PMso now having a discussion is derailing?I didn't agree to thatfrank lima - 6:30 PMWe did not "all" agreeAlex Rhodes - 6:31 PMMajority agreedAndrew LeCody - 6:31 PMthen you should have brought up your concerns in the thread, post a week agoor in ops chatBrooks Scharff - 6:31 PMExactly.Andrew LeCody - 6:31 PMwhich you are both inNick Sainz - 6:31 PMI don't remember seeing public access to that vote.Pearce Dunlap - 6:31 PMtalk is publicWilliam Petefish - 6:31 PMLets just move on with the vote.Benjamin Groves - 6:31 PMI am afraid we are not all going to agree on anything here. LeCody (acing Chair) has to make his best call in good faith and he has done so.Brandon Green - 6:31 PMpervious meeting doesn't matter anymoreKen Purcell - 6:31 PMIt's been 30 minutes, can we vote now?Andrew LeCody - 6:31 PMlet's move on to voting now, options are Andrew or Allenplease state just the name in a replyNick Sainz - 6:31 PMI agreed it was confusing, but not that it should over turn the voteBrooks Scharff - 6:31 PMAndrewBenjamin Groves - 6:32 PMAndrew LeCodyAlex Rhodes - 6:32 PMAllenfrank lima - 6:32 PMAllanNick Sainz - 6:32 PMAllenLisa Selk - 6:32 PMAndrew LeCodyRobert Davidson - 6:32 PMAndrewfrank lima - 6:32 PMAllenCorteing spellingAndrew LeCody - 6:32 PMlol, no stuff the ballots frank 😛frank lima - 6:33 PMlolPearce Dunlap - 6:33 PMandrew lKrissy Heishman - 6:33 PMAndrewBrandon Green - 6:33 PM[abstain]Brooks Scharff - 6:33 PM5 andrew, 3 allen, 1 abstainStan Simmons - 6:33 PMI like both. AbstainWilliam Petefish - 6:34 PM[abstain]Andrew LeCody - 6:34 PMI count 6 Andrew, 3 Allen, 3 abstain so farKen Purcell - 6:34 PMAllenWilliam Petefish - 6:35 PMby my count 6, 5, 3Alex Rhodes - 6:35 PM6 4 3Brooks Scharff - 6:35 PM andrew lecodybrooksbenlisapearcekrissyandrew allen wanalexnickfrankken abstainbrandonstanwilliamAndrew LeCody - 6:35 PMthanks for the summary brooks 😃Lisa Selk - 6:36 PMyup ThxBrooks Scharff - 6:36 PMSo that has 13 of 14 present memberssorry, 13 of 15waiting on robert and mattAlex Rhodes - 6:36 PMRobert is missing from andrew list brooksRobert voted andrewBrooks Scharff - 6:37 PMI didn't see him in this chat vote, can we please have him post again?Robert Davidson - 6:37 PMAndrewBrandon Green - 6:37 PMif only there existed technology to tally votes...Brooks Scharff - 6:37 PMExcel pls 😃Would Matt like to vote?Andrew LeCody - 6:37 PMmulti-player google spreadsheet 😃William Petefish - 6:37 PMor just paper and pencil.Andrew LeCody - 6:37 PMMatt, last callMatt "Comter" Zeisler - 6:38 PMsorryAndrewKen Purcell - 6:39 PMThanks, ops is in good hands. Appreciate the 2nd opportunity.Brooks Scharff - 6:39 PMThat concludes the vote. 8 for Andrew, 4 for Allen, 3 abstainAndrew LeCody - 6:39 PMto be clear, I am shamelessly voting for myself8 Andrew, 4 Allen, 3 abstainthe committee's recommendation to the board will be to have me continue as chairnext topic, project storage (because I think RFID is all talked out)Brandon Green - 6:40 PMsomeone brought up paid option?Pearce Dunlap - 6:40 PMyesAlex Rhodes - 6:40 PMI believe the first 30 days should be freePearce Dunlap - 6:40 PM give me a sec to write out what allen was talking about since hes not hereRobert Davidson - 6:40 PMStorage or equipment?Alex Rhodes - 6:40 PMafter that weekly.....Stan Simmons - 6:40 PMyes, 1st 30 freeBrandon Green - 6:41 PMI wonder how enforcement would work when we don't really enforce our current rules very strictlyfrank lima - 6:41 PMPaid project storage I think is a necessity.Pearce Dunlap - 6:41 PM*paid project storageAndrew LeCody - 6:41 PMfirst month free, just like software vendors and drug dealers lolAlex Rhodes - 6:41 PMperson doing the enforcement gets a cutLisa Selk - 6:41 PMlolKen Purcell - 6:41 PMAll should have paid deposit, clear your stuff get the $$ back. If not it's all ours.Andrew LeCody - 6:41 PMI think the main issue will be in maintaining the systemAlex Rhodes - 6:42 PMim just saying...brooks would be a rich manLisa Selk - 6:42 PMif we get a deposit like ken suggests, that would def help motivate people to get their stuff out in time - or be prepared to pay/lose their stuffStan Simmons - 6:42 PMI'm not sold on prepaid deposit... there are some that can't afford it.Pearce Dunlap - 6:42 PMa flat rate/ month or week would only stop the people who couldnt afford it. allens idea was to have an increasing fee over time so people would be encouraged to finish or pack the project upLisa Selk - 6:43 PMmy ears.. er eyes. are open PearceBrandon Green - 6:43 PMah yeah, the exponential growth fee, $1 for first week, $2 for second week, $4 for third week, $8 for 4th week etcAlex Rhodes - 6:43 PMyeahthats awesomeLisa Selk - 6:43 PM👍Andrew LeCody - 6:43 PMthat's pretty cleverBrandon Green - 6:43 PMto store something fora year would only cost 7.5153362648762663292463379097259e+109Alex Rhodes - 6:43 PMenforcement thoughPearce Dunlap - 6:43 PMi was thinking that people who were abusing the project storage rules as they are now could be rolled into paid storage after x# of months/weeks of extending in the free spaceAlex Rhodes - 6:43 PMNERDRobert Davidson - 6:43 PMExactly mgmtAndrew LeCody - 6:43 PMpeople who don't understand math will be really surprisedRobert Davidson - 6:44 PMHow are you going to bill it?Pearce Dunlap - 6:44 PMgood questioni have no ideaBrandon Green - 6:44 PMer, weekly not daily increase, only 4 quadrillion, 4,503,599,627,370,496Alex Rhodes - 6:44 PMban them till they pay?library stylePearce Dunlap - 6:44 PMhow are we goign to enforce payment?Stan Simmons - 6:44 PMAre there any rules/policies that would allow billing it to membership accountsMatt "Comter" Zeisler - 6:44 PMTo be clear, we're talking about the paid project storage in the warehouse and not the personal storage in the galley, correct?Pearce Dunlap - 6:45 PMbreak their legs.Lisa Selk - 6:45 PMcorrect MattPearce Dunlap - 6:45 PMno stan we cant add to the billingRobert Davidson - 6:45 PMThere would likely need to be a initial contactKen Purcell - 6:45 PMIf you can't afford to lose the $$ take your project home. As someone who has left a project over the time allowed, I can tell you I appreciated getting my stuff back. But I had $300 worth of stuff on the shelf.Alex Rhodes - 6:45 PMThis is also something an employee could deal withAndrew LeCody - 6:45 PMwe can invoice via WHMCS, but can only pull money if they have a CC on fileI don't want to discourage credit card use by doing thatLisa Selk - 6:46 PMcan't tie into PayPal?Pearce Dunlap - 6:46 PMthye could pay for the time aheadAndrew LeCody - 6:46 PMas credit cards are WAY easier to handle in the billing systemStan Simmons - 6:46 PMI don't think we SHOULD pull against a CC on fileAndrew LeCody - 6:46 PMStan, absolutely agreedLisa Selk - 6:46 PMif not auto-billed.. then temp ban until they pay upBrandon Green - 6:46 PMwithout an employee there to manage it constantly seems not practical to implement paid storageKen Purcell - 6:46 PMCash box like in galleyAndrew LeCody - 6:46 PMthe system could possibly be setup to disable their account for non-payment of the related invoiceLisa Selk - 6:47 PMset a max time before tossing out (so it doesn't end up getting too costly)Pearce Dunlap - 6:47 PMthye would be responsible for updating it and they couldnt be shocked that they HAVE to pay it after month 3 and they think its too expensive. they would have seen it before extensionAndrew LeCody - 6:47 PMsomething else to keep in mind with paid storage is that we have to pay income tax on itAlex Rhodes - 6:47 PMI say 2 month max, no matter what.Matt "Comter" Zeisler - 6:47 PMi think my credit card in the Member Manager is for invoicing my recurring billing only, not additional fees of usage, which every other area in the Space is done using PayPal or cash (but is initiated by me with intent)Andrew LeCody - 6:47 PMor probably would have to pay taxPearce Dunlap - 6:47 PMman if someone wants to pay 1000 for a month of storage in a 3x5 spacelet themLisa Selk - 6:48 PMlol Pearce - no kidding!Alex Rhodes - 6:48 PMhaha i guessPearce Dunlap - 6:48 PMyes, it would quickly turn into 'any other income"Matt "Comter" Zeisler - 6:48 PMbut i do also see a need to collect from someone that is otherwise not appearing or is not following the rules..Pearce Dunlap - 6:48 PMwe cant collect as disciplineStan Simmons - 6:49 PMlocking the account until payment is arranged shoudl be good enoughPearce Dunlap - 6:49 PMthat would just allow the people who can pay to break rules and not careMatt "Comter" Zeisler - 6:49 PMdisabling a member's keytag is a very "in your face" way of letting them know that they have pending storage payments..Pearce Dunlap - 6:49 PMlocking the account would encourage tailgatingAndrew LeCody - 6:49 PMI like having free storage, but we need some way to protect our volunteers from getting burned out by the small handful of people who abuse the systemPearce Dunlap - 6:49 PMand would require public knowledge not to hold the door for someone because they didnt payLisa Selk - 6:50 PM30 days free is more than enoughespecially if the payments start small and progressively get larger.. that gives them a very real benefit to clearing the space outBrandon Green - 6:50 PMhow can we make management of current rules easier?Ken Purcell - 6:50 PMPut their stuff in public jail :-)Andrew LeCody - 6:50 PMI think we'd have to go hardline on the rulesPearce Dunlap - 6:50 PMhwat do you mean brandon?yes we doAndrew LeCody - 6:51 PMright now we go out of our way to contact people, even though we say we won'tLisa Selk - 6:51 PMhave them pay up each month... if they don't pay, it gets donated (then Ops either gives it to committees/areas that can use it, set it on the giveaway shelf, or trashes it.. depending upon usefulness)Brandon Green - 6:51 PMseems like we could free up lots of space by keeping better track of current usage and who has what where, and who hasn't even been to space to work on their projectAndrew LeCody - 6:51 PMthe storage tracking system that a group proposed (and started) would be awesome for thisbut it wasn't finishedPearce Dunlap - 6:52 PMcurrently we have the signup sheet, and only 4 rukes to follow for the storage. they shouldnt be hardBenjamin Groves - 6:52 PMkill project storage?Stan Simmons - 6:52 PMWith RFID for usage tracking?Benjamin Groves - 6:52 PMjust a random thought - I stop nowPearce Dunlap - 6:52 PMchange it to say active project storageLisa Selk - 6:52 PMno, please... it does serve a purpose(no, please do not get rid of it)Andrew LeCody - 6:52 PMStan, it was simply a digital version of the sign-in sheet, with notification built inLisa Selk - 6:53 PM"Active Storage" - YESAlex Rhodes - 6:53 PM100% this would be solved with an employeePearce Dunlap - 6:53 PMas a side i think adding "active" to the name would help with the idea of itLisa Selk - 6:53 PMAgreed PearceStan Simmons - 6:53 PMI like the idea of a digital sign in, and adding the word Active to the rulesAndrew LeCody - 6:53 PMchanging the name to Active Project Storage may help, but won't solve the abusers problemRobert Davidson - 6:53 PMWho's is thai?Lisa Selk - 6:53 PMActive Project Storage (sorry left project out earlier)Robert Davidson - 6:53 PMThisStan Simmons - 6:53 PMI've been using that description during my tours anywayRobert Davidson - 6:54 PM"I like the idea of a digital sign in, and adding the word Active to the rules" whoIs this there is no name?Andrew LeCody - 6:54 PMI think this is a deeper issue than can be solved in one meetingPearce Dunlap - 6:54 PMits project storage robertRobert Davidson - 6:54 PMI get that who said itAndrew LeCody - 6:54 PMlets table it for now and let people flesh out ideas a bit moreStan Simmons - 6:54 PMStanfrank lima - 6:55 PMOk the word "Active" is a problem there are a number of members that use storage and have projects that are being worked on a regular basis that are referred to as "abusing" project storagePearce Dunlap - 6:55 PMlike frankAlex Rhodes - 6:55 PMJohn Webb?Brandon Green - 6:55 PMwe can we throw away current past due projects to get a better gauge on how much stuff has been sitting there past 30 dayswhen can weAndrew LeCody - 6:55 PMFrank, if they are using it for more than 30 days, they should send an e-mail to opswe have approved 100% of projects that have requested extensionsRobert Davidson - 6:55 PMI am with Alex a employee could mange this technology solution is not neededPearce Dunlap - 6:55 PMjohn webbs storage is multiple peoples, toms is extended personal storageAlex Rhodes - 6:55 PMbut we cant give everyone an exceptionRobert Davidson - 6:56 PMNo exceptions unless it's a DMS project for in houseAlex Rhodes - 6:56 PMits maybe 2 othersStan Simmons - 6:56 PMThere are some very interesting projects that are taking a long time... ie: the solar projectAlex Rhodes - 6:56 PMif his stuff was gone, then they can fill out thier own project boxesAndrew LeCody - 6:56 PMagain, lets table this for now, I don't think we'll be able to come up with a complete solution in one sittingPearce Dunlap - 6:56 PMdaryl is running his refurb business out of itAndrew LeCody - 6:57 PMWilliam, did you have an agenda item?frank lima - 6:57 PMTom is a great example of an active project that gets worked on extremely regularly yet based on some of the comments I hear make it sound like people think it is being abusedWilliam Petefish - 6:58 PMnope... you got it already.Andrew LeCody - 6:58 PMFrank, Tom emailed in for an exemptionI don't consider him abusing storageStan Simmons - 6:58 PMToms gets worked on nearly daily, the solar project sat for a while, but seems active latelyPearce Dunlap - 6:59 PMi get asked all the time about his stuff when members ask me about PSRobert Davidson - 6:59 PMAn item I would like to add is to make Allan capable of removing projectsAndrew LeCody - 7:00 PMok, do we have any other items to discuss in this meeting? I'm again asking that we table storage for nowahh yeah, I almost forgotBrandon Green - 7:00 PMbut if its been there for more than 30 days, does it matter if its active forever?Ken Purcell - 7:00 PMWe can discuss the door openers for Jim our new handicapped member. I though Nick got quotes.Andrew LeCody - 7:00 PMwho would like to be authorized to help clear project storage?Robert Davidson - 7:00 PMHe wants to see more enforcement I think it comes down to volunteer laborAndrew LeCody - 7:00 PMI have to warn you though, you may receive flak from peopleStan Simmons - 7:00 PMI'll help with clearing... the lower shelvesRobert Davidson - 7:00 PMI will do itBut also I would like allenBrandon Green - 7:01 PMwhat does it take to be authorized? if the barrier of entry is nothing, then sureRobert Davidson - 7:01 PMYou need to do itBe activeHelp on cleanup daysAlex Rhodes - 7:01 PMwhich are when? Thursday?Robert Davidson - 7:01 PMBrandon you should b solidPearce Dunlap - 7:01 PMusuallyAlex Rhodes - 7:02 PMPurgatory or no?Brandon Green - 7:02 PMno special procedures or bat signals needed?Pearce Dunlap - 7:02 PMitems being removed are considered donations to the dmsRobert Davidson - 7:02 PMI don't want purgatory personallyAndrew LeCody - 7:02 PMauthorization is just to make it clear who is allowed to throw the stuff outAlex Rhodes - 7:02 PMmake it so it cant go back on the shelfRobert Davidson - 7:02 PMWe have no room for purgatoryAndrew LeCody - 7:02 PMand that the person authorized understands the rulesBrandon Green - 7:02 PMwe have a great place for purgatory, called the dumpsterAndrew LeCody - 7:03 PMit helps keep confusion of the rules from resulting in lost propertyfrank lima - 7:03 PMBefore "authorising" people to clean project we need to answer: If someones project storage has lapsed what is the procedure for removing their things?Andrew LeCody - 7:03 PMthere is no requirement to enforce storage at particular timesif you are authorized, you can do it wheneverPearce Dunlap - 7:03 PMuse the storage cleaning as a tool to clear the donation shelf. clear that first and then old storage goes on donationsLisa Selk - 7:04 PMa lot of items that could be used by DMS or other members gets tossed in the dumpster on cleaning days (not without TONS of warnings)... I would really like to see DMS use more of the useful stuff... and the rest of stuff that's useful get put on the donation shelfStan Simmons - 7:04 PMI know many of you are against it, but I still think notification would be a good thingAndrew LeCody - 7:04 PMthe procedure is to place their item on the freebie shelf, or toss it in the dumpsterLisa Selk - 7:04 PMjust my personal preference, obviously.. but it would be an Excellent way to approach itKen Purcell - 7:04 PMAlong this vein can we clear lost & never found?Andrew LeCody - 7:04 PMif you wish to contact, feel free, but it is _not_ a requirementLisa Selk - 7:04 PMStan... they are notifieda LOTtrust meor don't trust mestill the same...Pearce Dunlap - 7:04 PMin the past when we cleaned we put stuff like sheets of wood and acrylic in the appropriate scrap binsAndrew LeCody - 7:05 PMBrandon, you wished to be on the authorized list, correct?Alex Rhodes - 7:05 PMput me onStan Simmons - 7:05 PMPut me on as well -StanAndrew LeCody - 7:05 PMAlex, Stan, got itRobert Davidson - 7:06 PMI am down - RobertLisa Selk - 7:06 PMHa! this is AWESOME! We are gonna have a LOT of folks helping now! THANKS Guys! 😀Brandon Green - 7:06 PMsureAndrew LeCody - 7:06 PMRobert, got you as wellRobert Davidson - 7:06 PMCan we get Allen on itLisa Selk - 7:06 PMYes, please let Allen help 😃Andrew LeCody - 7:06 PMsure, can someone please make sure he's on the same page before he acts on it though?frank lima - 7:06 PMSo what is the project removal procedure?
As far as I can tell it is: Alex, Robert and Stan can put your stuff in the trash....Ken Purcell - 7:06 PMPut me on too, doing similar for workbenches in electronicsRobert Davidson - 7:06 PMI will take thatAndrew LeCody - 7:07 PMFrank, the procedure is to move the item to trash or freebie shelfAlex Rhodes - 7:07 PMyupPearce Dunlap - 7:07 PMyeah, in most cases if i see something weird in storage i send a message to ops asking if anyone approved itLisa Selk - 7:07 PMit should go to the giveaway shelf if it's usable at allMatt "Comter" Zeisler - 7:07 PMAfter...?Andrew LeCody - 7:07 PMat the discretion of the volunteerAlex Rhodes - 7:07 PM30 daysAndrew LeCody - 7:07 PMauthorized members are also allowed to issue extensions or exemptionsLisa Selk - 7:08 PMbrbPearce Dunlap - 7:08 PMafter the expired time on the sheet as the rules currently statefrank lima - 7:08 PMLets spell this out: On the day of a projects storage expiration is can be put in the trash without alerting the individual of the status of their project.Pearce Dunlap - 7:08 PMyes\Andrew LeCody - 7:08 PMday afterPearce Dunlap - 7:08 PMalways has beenAlex Rhodes - 7:08 PMfor sureStan Simmons - 7:08 PMAre the rules the same for pallet storage, but it has to be pre-approvedPearce Dunlap - 7:08 PMand its on the rule sheetAndrew LeCody - 7:08 PMalways err on the side that gives the member the most amount of timeI'll update the rules to reflect thatAlex Rhodes - 7:09 PMplease email ops for approval before postingAndrew LeCody - 7:09 PMapprovals have to be recorded on the wiki as wellI'll update the rules and send an email to the ops listexplaining the process in more detailfrank lima - 7:10 PMAm I the only one who thinks this policy is just rude...Pearce Dunlap - 7:10 PMprobablyBrandon Green - 7:10 PMrude and necessary maybePearce Dunlap - 7:11 PMwe gave people tons of chances to write their own expiration dates and they failed those. the ones they made for them selvesAndrew LeCody - 7:11 PMFrank, I'm open to having a system that notifies people automatically, but having volunteers do it does not scaleBrandon Green - 7:11 PMequally rude of member to not be excellent and deprive others of useable spacefrank lima - 7:12 PMI dont have an issue with project storage being cleared out and abandoned projects getting tossed but to not give the individual a phone call or an email alerting them of the fate of their project just seems like shitty behavior to meAndrew LeCody - 7:13 PMFrank, again, having volunteers do it does not scaleAlex Rhodes - 7:13 PMFrank you can go through all of the projects every day for all i care and notify themAndrew LeCody - 7:13 PMI agree that notification would be idealbut we don't have the luxury of living in an ideal worldPearce Dunlap - 7:14 PMbut it would just turn into them storing it for another monthAlex Rhodes - 7:14 PMbut I have better things to do than track people down for not following rules they acknoledge when they put stuff on the shelfPearce Dunlap - 7:14 PMor when they leave poorly written contact infofrank lima - 7:15 PMYes it does, If we have people put their phone number on the sheet and when the project shelf is being cleared off we call it and alert the individual so they can come and pick up the project in the next 24 hours at the end of that time send the project to the tashPearce Dunlap - 7:16 PMthey will just sing the sheet againAndrew LeCody - 7:16 PMthere are almost 100 shelves to coverPearce Dunlap - 7:16 PMsign*Andrew LeCody - 7:16 PMassuming we have to clear 10%, that's 10 shelves, at 5 minutes per call, that's 50 minutes of just callingthat's called a job lolPearce Dunlap - 7:17 PMthe people whos stuff gets removed and who complain about it are the ones who cant follow the posted policyAndrew LeCody - 7:17 PMthat's not even including the time to figure out what needs to be tossedthe follow up after 24 hoursmaking sure the other people know the member has been notifiedetcPearce Dunlap - 7:17 PMif they respected the rules that had been posted we wouldnt have to be in the situation to throw it awayfrank lima - 7:17 PMand clearing that many shelfs of things will take about 20 min per shelf so ... this activiy takes timeStan Simmons - 7:18 PMWriting NOTIFIED on the line would work for letting others knowPearce Dunlap - 7:18 PMnot evn close to 20 mins a shelfAndrew LeCody - 7:19 PMif I can get 4 people to agree to notification and clearing the shelves, I'll let them do itPearce Dunlap - 7:19 PMwhy should we go this far out of our way for people who cant follow rules when there are so many who follow them easilyStan Simmons - 7:20 PMPearce, mostly because not everyone is perfect. 😉Pearce Dunlap - 7:21 PMyou are giving the people who cant follow rules special treatmentfrank lima - 7:21 PMI would like to be clear I am extremely clear I am highly uncomfortable with us as a community stating in the eyes of the membership: We can put your project in the trash at any time for any reason.Pearce Dunlap - 7:21 PMNO ONE EVER SAID AT ANY TIMEAndrew LeCody - 7:21 PMFrank, that's not at all what we are talkign aboutwe're saying after 30 daysMatt "Comter" Zeisler - 7:21 PMI have created a script that was used for notifying and verifying the information of students and records call attempts and when the caller was reached. Such a script could be modified to suit these purposes but would probably be better as part of a larger storage system.Andrew LeCody - 7:22 PMFrank, would you like to volunteer to help notify and clear shelves?Alex Rhodes - 7:23 PM@Matt Can you walk me thorugh the process if I wan to store something. What happensfrank lima - 7:23 PMyes, I would but I would like to have a clear policy to protect the membership from abuse real or imaginedAlex Rhodes - 7:23 PMIts clear. 30 days GTFOPearce Dunlap - 7:24 PMthe policy has the member write the date down on the paper themselvesAndrew LeCody - 7:24 PMok, please get at least 3 other people to volunteer to do so and I'll make notification a requirementPearce Dunlap - 7:24 PMthey couldnt have missed itAndrew LeCody - 7:24 PMI need at least 4 volunteers to ensure it'll get done regularly without burning out one personStan Simmons - 7:24 PMI'll help Alexor was it frank?frank lima - 7:25 PMmeStan Simmons - 7:25 PMah... chat is confusingfrank lima - 7:25 PMyes yes it isPearce Dunlap - 7:25 PMits really not...Andrew LeCody - 7:26 PMlets stay on topicthe current storage rules will stay in force, I'll update the wiki page outlining the policies for authorized members of ops to clear themfrank lima - 7:26 PMJustin Edwards also volunteers to help with callsAndrew LeCody - 7:26 PMfor those who wish to make notification a requirement, I'll need at least 4 volunteers before the rules are changedMatt "Comter" Zeisler - 7:26 PMIf I'm understanding how things are working at present: 1) enter information (name, phone number, email, storage number) into a wall-mounted tablet; 2) entered information is time-dated and stored in a database; 3) at 25 days, a person is notified by email that their storage time is going to expire in 5 days and their things are at risk of being removed; 4) 2 days prior the person is called and information that if their items are not picked up within 48 hours that their items will be trashed (and the system records if a message was left or if the person was actually reached) 5) on cleaning day the person that cleaned out the spot marks down that they cleaned it and the storage information is archivedPearce Dunlap - 7:26 PMhe should join opsfrank lima - 7:27 PMany one can participateAndrew LeCody - 7:27 PMFrank, thanks for rallying more volunteers! 😃Pearce Dunlap - 7:27 PMhe should join ops if he wants to volunteer for opsAndrew LeCody - 7:27 PMok, do we have any other topics to discuss?Matt "Comter" Zeisler - 7:28 PMin order to remove your name from a storage (if you are no longer using a spot), enter your email on the tablet and a removal link is sent to you via email, click on removal link and you are no longer marked as having that storage spot.. the email is to prevent accidental or malicious removal..i have two topics that i would like to discuss: the first is recycling; where are the cans being taken now and what is the general schedule for them being removed?Pearce Dunlap - 7:28 PMthe dumpsteror foundryKen Purcell - 7:29 PMAutomatic doors, other than the garage door, do we want to look at warehouse to front of DMS?Andrew LeCody - 7:29 PMok, lets go with recycling and then doorscurrently we don't pay for a recycling dumpsterI could get a quote, but we'll need to figure out how big a dumpster we need and where it should goMatt "Comter" Zeisler - 7:29 PMi have a giant bottle (as per the talk boards) that is for recycling items (bottles and cans) and if there is no pressing need for only recycling cans, i would like to replace the current setup with the bottle (i'll probably bring it by tonight)Stan Simmons - 7:30 PMThere have been various members taking the full bag from the cans only trash... I'm not sure if they are going to residential recycling or to foundry.Lisa Selk - 7:30 PMI know some members have been putting clean aluminum cans in the bin next to the haas... Bryan does something with the scraps... might ask his opinion on cans 😉 😃Alex Rhodes - 7:30 PMTom Thompson takes themthe cans that isAndrew LeCody - 7:30 PMone issue with recycling would be that pickup is probably monthly, uncleaned cans will attract bugsLisa Selk - 7:30 PMbrbMatt "Comter" Zeisler - 7:31 PMhttps://talk.dallasmakerspace.org/t/recycling-bottles/2329?u=comterAlex Rhodes - 7:31 PMhes the guy who has the bin in the GalleyAndrew LeCody - 7:32 PMok cool, are we all up to speed on recycling then?I'd like to wrap up the meeting before we hit two hoursMatt "Comter" Zeisler - 7:32 PMwell the recycling question was replacing the current can with a larger recepticle and accepting bottles and cans..Andrew LeCody - 7:33 PMI'm all for recycling, but where would it go?Pearce Dunlap - 7:33 PMgo for it, theres plenty of people who dont read though. i end up taking the cans out because they reek of food trashhe wants to replace the one in the kitchenfrank lima - 7:34 PMWe never finished talking about storage...Andrew LeCody - 7:34 PMahh, so we'd still handle it as before, with members taking the bags of cans to recycle at home or whatnot?Matt "Comter" Zeisler - 7:34 PMFrom Talk: "That all being said, if you're willing to empty the container every so-often and take the bag to a recycling center as a resident ( ) then I'm certain you'll have no opposition from DMS!"
Matt - " I'm down for that. Just need to figure out how often the large container with bottles and cans will need to be emptied. Then we can remove the general use trash can that is there and put it to better use elsewhere."Andrew LeCody - 7:35 PMcool, Matt if you want to head it up, go for it!I'm 100% on board :)Pearce Dunlap - 7:35 PMyes andrew, matt you could take them whenever you wanted. there are a few others willing to do so as wellAndrew LeCody - 7:35 PMI'll hit up the waste company and check prices againMatt "Comter" Zeisler - 7:36 PMi just wanted to make sure that no one was vested in handling that right now alreadyAndrew LeCody - 7:36 PMMatt, you're in the clearPearce Dunlap - 7:36 PMinfact robert spera is making a huge can cruncher, you may talk to him about itMatt "Comter" Zeisler - 7:36 PMand i'll contact HAAS (and possible metalworks) to see if they wanted cans for those pursuits before they hit recyclingPearce Dunlap - 7:37 PMjohn k in foundry is your guy to talk toAndrew LeCody - 7:37 PMthanks Matt 😃I've sent in a request for quote to bluebonnetif the price is good, we can do recycling on site potentiallyRobert Davidson - 7:38 PMMatt to confirm your planning to remove them from the bldg and if you don't show up they goto the dumpsterYour talking probably at least 2 days a weekMatt "Comter" Zeisler - 7:38 PMcorrectAndrew LeCody - 7:39 PMcool, on to doors then!I'm all for automatic doors, I think Nick was getting us a quote?Stan Simmons - 7:39 PMI think we should have a remote opener for the ramp door, and for at least one of the warehouse to office doors.... Jim did say he didn't have any trouble with getting into the front of the space once he got in the ramp doorAndrew LeCody - 7:39 PMMatt, I'll update you on the dumpster when they let me know 😃Robert Davidson - 7:40 PMYep nick is supposed to have 3 optionsBy the bod meetingAndrew LeCody - 7:40 PMI think priority should be:1. garage door, using RFID from the ramp2. one workshop-office door3. other workshop doorLisa Selk - 7:41 PMI plan on moving the tables over a bit in 3D Fab to make the entry way more accessible, too (as accessible as the existing doorway allows anyway....)Stan Simmons - 7:42 PMWhen/if the door near the lecture hall is set for ADA, it should be rehung to open into the warehouse.Ken Purcell - 7:42 PMPerfectAndrew LeCody - 7:42 PMStan, agreed on rehanging itI think we'll end the meeting on that note, since we're almost at 2 hoursLisa Selk - 7:43 PM👍Andrew LeCody - 7:43 PMif you are not currently in the ongoing ops chat, but would like to be, please have one of the other members add youplease note, it's crazy activePearce Dunlap - 7:43 PMyoull want to mute itAndrew LeCody - 7:44 PMthanks everyone for being involved in this meeting, I'll post the minutes to the forums in a bitPearce Dunlap - 7:44 PMit will stay at the top of your hangouts anywaysLisa Selk - 7:44 PMYup.. .I'm 99% sure I'm the only one that doesn't mute mine... (me = glutton for punishment.. hehe)Thank you!😃Andrew LeCody - 7:44 PMfeel free to archive this chaton the desktop version you can do so by clicking on the gear in the top right and clicking archiveLisa Selk - 7:48 PMMatt and Allen are the only two not on the Ops chat... I'll ask Matt if he wants to be added right now... I'll ask Allen the next time I see him in person... 😃Migrated from the legacy DMS wiki: original page